POSITION IDENTIFICATION
TITLE Coordinator, Adult Literacy and College Readiness Programs
CLASSIFICATION NUMBER 1223
GRADE 44
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Dean of Academic Affairs
MAJOR ADMINISTRATOR Chancellor
GENERAL FUNCTION
The Coordinator, Adult Literacy and College Readiness Programs is responsible for meeting all Adult Education and Literacy (AEL) and College Readiness Programs (CRP) program objectives and goals. The Coordinator, Adult Literacy and College Readiness Programs develops activities, policies, and procedures to ensure compliance with all project guidelines. The Coordinator, College Readiness Programs supervises and evaluates project personnel, maintains program records, approves all expenditures of grant funds, and ensures that the project is properly integrated with other services offered by Missouri State University – West Plains.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor’s degree is required; a Bachelor’s degree in Education is preferred.
Experience-Skills: At least two years of experience teaching and leading an adult education program is required.
Licensure: A valid Missouri teaching license is required or must be obtained within 90 days of starting this position.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Implements all facets of each AEL program under the direction of the Dean of Academic Affairs, West Plains.
2. Establishes and maintains cooperative relationships with all area social service agencies and community groups, conducts ongoing promotional activities to inform potential clients of available services and benefits, works closely with the Workforce Investment Board (WIB) and the Missouri Career Center to promote and coordinate services in the area, oversees the creation of brochures, flyers, and other promotional materials to be distributed I the community and surrounding areas by AEL instructors, and prepares and delivers public service presentations for agencies or organizations when appropriate.
3. Establishes and maintains close working relationships with target school administrators and Missouri State University – West Plains faculty and administrators.
4. Establishes, evaluates, and maintains reporting systems, including quarterly and annual performance reports and financial documents and oversees the preparation, review, and submission of all necessary reporting.
5. Maintains communication and the flow of information to appropriate MSU-WP administrators and the Missouri Department of Elementary and Secondary Education (DESE), AEL section to ensure program requirements are met.
6. Provides oversight and designs, develops, and directs all project activities following DESE guidelines for the programs.
7. Coordinates communication with financial aid, admissions, counseling, and other offices as needed and coordinates resources among other offices and agencies.
8. Establishes and maintains AEL program policies and procedures in coordination with AEL and CRP requirements.
9. Attends required training to maintain state DESE certification.
10. Selects, supervises and trains qualified teachers and support staff, serves as a substitute teacher in the absence of classroom instructors, conducts regular staff meetings with classroom instructors to maintain contact and share program information and requirements, provides AEL-specific staff development, evaluates each site and instructor on a regular basis, and provides and arranges appropriate mandated professional development opportunities for personnel.
11. Participates in orientation for new students.
12. Develops, plans, and implements methods to improve transitioning AEL graduates into higher education or other career, technical, or academic programs.
13. Ensures that appropriate documentation, such as enrollment and assessment information is maintained and reported, that proper procedures are followed for student terminations, that instructors utilize all forms and assessment tools appropriately to track student progress, and that instructors follow written procedures and policies to enable the MSU – WP AEL program to meet state performance targets using the Core Indicators as a guide for success.
14. Develops and manages program budgets and ensures efficient use of funds and authorizes expenditures of all AEL funds including travel and time off, etc.
15. Gathers statistical and anecdotal evidence of populations to be served per AEL grant requirements.
16. Plans, organizes, and executes the annual HSE Recognition Ceremony with the assistance of AEL staff.
17. Adheres to all applicable policies and procedures of institutions hosting off-site AEL classes.
18. Works toward the successful completion of identified program objectives.
19. Prepares classroom documentation for the DESE program review.
20. Prepares the annual program plan, budget, and program application (grant) with assistance from the Dean of Academic Affairs, and other MSU – WP staff and researches and works closely with the Dean of Academic Affairs and the grant writer to write project proposals.
21. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the Dean of Academic Affairs.
22. Contributes to the overall success Adult Literacy Programs and Academic Affairs by performing all other duties as assigned.
SUPERVISION
The Coordinator, Adult Literacy and College Readiness Programs is supervised by the Dean of Academic Affairs and supervises AEL instructors.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2025