POSITION IDENTIFICATION
TITLE Associate Registrar - Course and Curricular Management
CLASSIFICATION NUMBER 1189
GRADE 44
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Registrar
GENERAL FUNCTION
The Associate Registrar - Course and Curricular Management provides leadership to the staff and serves as a resource for information related to course building, the course schedule, the curricular process, and the undergraduate catalog. The Associate Registrar - Course and Curricular Management represents the Registrar as directed and provides a high quality of customer assistance and senior project leadership on special projects. The Associate Registrar - Course and Curricular Management coordinates the class schedule building process, trains the University’s class schedule builders, and develops each semester’s registration sequence and class schedule. The Associate Registrar - Course and Curricular Management assists academic colleges and departments with the curricular process by training those involved in the curricular process, serving as knowledge expert regarding the curricular process, proactively reviewing submitted course and program curricular changes proposals to ensure compliance with University policy, and identifying potential issues within curricular proposals. The Associate Registrar - Course and Curricular Management assists in maintaining, troubleshooting, and enhancing the University’s data management and related systems related to class schedule building and the curricular process. The Associate Registrar - Course and Curricular Management oversees and manages the administration of policies and procedures related to special enrollment programs.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A bachelor’s degree is required; a master’s degree is preferred.
Experience: Five years of professional work experience is required. Experience working with complex data systems is required. Two years of supervisory experience is required. Experience working in a registrar’s or closely related office with similar responsibilities is preferred. Experience working with the Banner student module is preferred. Preference will be given to candidates with experience in a position with similar responsibilities.
Skills: Excellent management, leadership, interpersonal, customer service, organizational, and verbal and written communication skills are required. The ability to learn and use query tools is required. The ability to manage details associated with the implementation of complex policies and procedures is required; effective decision-making skills are required. The ability to interpret and enforce University, state, and federal regulations and procedures is required. Knowledge of the Family Educational Rights and Privacy Act (FERPA) is preferred.
Effort: Significant computer keyboarding work is required. Occasional reaching, bending, and stretching to retrieve files are required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Maintains a thorough knowledge of academic policies and procedures, serves as a resource for the campus about academic policies and the curricular process as needed, and interprets, explains and enforces academic policies.
2. Oversees the development of class schedules by maintaining class schedule building procedures, editing the schedule for accuracy and compliance with University policies, updating the registration guide (important dates and deadlines, sequence, final exam schedule, and so forth) and publishing the schedule on the web.
3. Develops appropriate training materials such as in-person training, video training, and written documentation for class schedule building processes and provides training of these processes to staff and faculty campus-wide.
4. Manages the Banner course programming for prerequisites and the prerequisite processing. Oversees all process-related duties and communications with students and departments.
5. Reviews submitted academic course and program curricular change proposals to ensure compliance with University policies and to proactively identify potential problem issues with the submission.
6. Meets with faculty members, department heads, deans, and others involved in the curricular process to assist in the development of curricular action proposals by providing interpretation of policies and consistency of practices from year to year.
7. Represents the Office of the Registrar on curricular process related committees and work groups (e.g., Faculty Senate ad hoc curricular work group, Graduate Curriculum Screening Committee, Educator Provider Preparation Council Screening Committee, Academic Relations Committee).
8. Develops appropriate training materials and provides training, for the curricular action workflow to all users.
9. Understands the functionality of the Curricular Action Workflow (CAW) and participates in the continued development and enhancement of the CAW to better service the University’s curricular needs.
10. Supports the administration of special enrollment programs (e.g., consortium agreements, partnerships, and academies and institutes) by coordinating the assignment of appropriate student classifications and program codes and developing special sections and exception processes for relevant policies that meet the needs of those programs.
11. Oversees the publication of the undergraduate catalog.
12. Provides accurate information to the Registrar, Associate Vice President for Enrollment Management and Services, and other stakeholders by creating ad hoc reports and documentation relating to class schedule, special program registration, curriculum, and catalog publication using the University’s query development and reporting system.
13. Resolves problems and enhances various processes, projects, procedures, etc. by employing critical thinking skills and creativity.
14. Develops a competent, productive, and effective staff by selecting and supervising, directly and through delegation, assigned staff.
16. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, maintaining membership in professional organizations and participating in conferences, attending professional development courses, and attending training and/or courses required by the Registrar.
17. Contributes to the overall success of the Office of Records and Registration by performing all other duties and responsibilities as assigned.
SUPERVISION
The Associate Registrar - Curriculum and Course development is supervised by the Registrar, supervises full-time clerical and student employees and makes recommendations that are given particular weight regarding the hiring, firing, advancement, promotion, and other changes of status of those supervised.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2025