POSITION IDENTIFICATION
TITLE Coordinator, Psychology Advisement
CLASSIFICATION NUMBER 1165
GRADE 42
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Department Head, Psychology
MAJOR ADMINISTRATOR Dean, McQueary College of Health and Human Services
GENERAL FUNCTION
The Psychology Advisement Coordinator assists students in the development of academic plans appropriate for their stated educational goals, guides majors in the selection of career-relevant coursework, communicates information about departmental functions and activities to students and faculty, maintains records to monitor student progress, evaluates transfer credits, engages in recruitment activities on and off campus, and directs students to resources within the University that provide assistance in making career and academic major choices.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Master’s degree in Psychology is required.
Experience: At least one year of academic advising experience or similar experience is required, where knowledge of federal, state, and higher education policies and procedures has been gained or one year of employment in a higher education setting in which a thorough knowledge of academic programs was required.
Skills: Excellent verbal and written communication skills, interpersonal skills, particularly in working with a diverse student population, organizational, and management skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. A working knowledge of various computer applications is required; experience with database applications is preferred.
Certification: Must obtain Missouri State University certification as a Master Advisor within one year of appointment and maintain Master Advisor certification while employed in this position.
Other: This position occasionally works in the evenings and on weekends, especially during the summer SOAR sessions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Provides the essential student services of academic advisement to psychology majors by being knowledgeable of academic policies and procedures unique to Missouri State University that facilitate the advisement process, assisting assigned students in the development of academic schedules appropriate for the stated educational goals of students, guiding students in decision making and learning how to accept responsibility for their decisions, assisting students seeing academic information, directing students to resources within the University that provide assistance in making career and academic choices, and assigning students to appropriate faculty advisors.
2. Prepares, revises, and maintains materials and departmental resources for information and recruitment, including maintaining designated bulletin boards, publicizing Psychology Club meetings, service, and other activities, and preparing and distributing the semi-annual Notes from the Psychology Advisement newsletter for current students and flyers and other communications about current and future classes, campus and community events that would be of interest to Psychology students and faculty, local and national graduate program announcements, and job and practicum opportunities.
3. Represents the department for campus visits, recruitment fairs, and various scheduled activities, including the annual New Student Festival, the Major’s Fair, MSU Showcase, and RXII College Fair and recruits and coordinates faculty and student organization officers to assist at these events.
4. In concert with the Department Head, prepares and revises Psychology transfer equivalencies for the MSU database and for community college articulation documents and assists students seeking re-evaluation of transfer credit for Psychology coursework.
5. Serves as advisor to the Psychology Club, attends Psychology Club meetings and events, assists student officers with recordkeeping, maintains materials, and displays case plaques for the organization.
6. Ensures the effectiveness of the advising process by maintaining electronic advising notes for all assigned advisees and using information in the Psychology Advisement Center to advise students appropriately.
7. Helps to ensure the success of Student Orientation and Registration (SOAR) by participating as a SOAR advisor.
8. Represents the department on various committees as assigned, such as the CHHS recruitment and marketing committee and transfer articulation meetings.
9. Provides information about graduate school admissions, writes letters of reference for students applying to graduate programs and for those searching for employment, completes telephone references as needed, and assists undergraduate majors in their transitions after graduation.
10. Trains and supervises undergraduate student workers and graduate assistants in the Advisement Center and maintains required employment records.
11. Coordinates programs and events recognizing students in the Psychology Department, including scheduling facilities, catering, displays, and announcements.
12. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
13. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the supervisor.
14. Contributes to the overall success of the Psychology Department by performing all other duties as assigned.
SUPERVISION
The Psychology Advisement Coordinator is supervised by the Department Head and may supervise graduate assistants and student employees.
OFFICE OF HUMAN RESOURCES
AUGUST 2014
