POSITION IDENTIFICATION
TITLE Executive Director, TRIO Programs
CLASSIFICATION NUMBER 1132
GRADE 46
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Assistant Vice President for Multicultural Services
MAJOR ADMINISTRATOR Vice President for Student Affairs
GENERAL FUNCTION
The Executive Director of TRIO Programs is the primary liaison between the TRIO Programs (Student Support Services and Upward Bound) and University administrators, faculty, public school district partners, participants, parents, and community representatives interested in the TRIO programs. The Executive Director of TRIO Programs ensures that the programs meet established goals, objectives, and federal guidelines and is responsible for program development, implementation, and management of day-to-day operations, planning, supervision and evaluation of programs and program staff, budgeting, maintaining appropriate program records, and preparing and submitting time and effort reports and mandated compliance reports. The Executive Director of TRIO Programs ensures awareness and understanding of TRIO programs by providing presentations and networking.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Master’s degree in educational administration, academic/career counseling, educational leadership, or a related field is required.
Experience: At least three years of experience in educational program management, personnel management, and fiscal management are required. Experience working with Upward Bound, other TRIO programs, student support services, or other programs focused on low-income, first generation, or academically disadvantaged students is preferred. Prior experience working with students from diverse backgrounds is preferred. A record of inclusive conduct and evidence of multicultural skills in the workplace is preferred.
Skills: Effective verbal and written communication skills are required. Supervisory skills are required. Computer skills including database management, word processing, and spreadsheet applications are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Familiarity with statistical software packages is desired.
Other: A valid Missouri driver’s license is required. Evenings and weekend work is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensures that the TRIO programs are understood and accepted as an integral part of the University community by representing the program in formal and informal venues, facilitating communication and discussion regarding the TRIO Program’s operations and goals and the needs of SSS and Upward Bound participants, conducting research, managing all administrative tasks and operations to comply with program requirements, and reporting research findings in formal and informal venues.
2. Assures that the programs for participants (SSS and Upward Bound) are organized, monitored, and managed to meet goals and objectives by designing, developing and directing all facets of the Upward Bound Program and Student Support Services programs under policies and procedures which ensure they are conducted in compliance with the U.S. Department of Education program guidelines and the specific requirements contained in the Missouri State University grant proposals, reporting data as needed and required, tracking expenditures and keeping financial records in accordance with federal guidelines, ensuring that all student records are complete, current, and confidential, reviewing TRIO Program materials, monitoring programming content, schedules, and budgets against program criteria, preparing federal reports, preparing the continuation proposal, and attending meetings with the U.S. Department of Education Office at the request of the Vice President.
3. Ensures that unit data is collected to establish patterns of employee performance and fiscal return on investment for all programs and collaborative initiatives and reports such data quarterly and annually to the Vice President.
4. Ensures that eligible students are able to fully utilize the TRIO programs by interviewing interested students and collecting and reporting data to assess the effectiveness of program components and performing other evaluation of the impact of the TRIO programs.
5. Establishes and maintains close working relationships with various University representatives, the federal government (Department of Education), target schools’ faculty and administrators, and community agencies.
6. Assures the development and operation of an effective tracking and monitoring system for the TRIO Programs by working with the Marketing and Data Communications Specialist, Office of Admissions, the Registrar, Financial Aid, Enrollment Management and Services, Institutional Research, and Computer Services and coordinating with staff to ensure that all required tracking and monitoring systems are maintained and fully utilized.
7. Effectively manages the program by ensuring that the TRIO Programs meets all grant obligations in a timely manner to allow the preparation and submission of all necessary U.S. Department of Education reports.
8. Documents the progress of TRIO Programs in achieving its funded objectives by coordination and evaluation of the project.
9. Develops a competent and effective staff by recruiting, selecting, training, supervising, and evaluating staff members in compliance with the University’s established Affirmative Action/Equal Employment Opportunity policies.
10. Represents the Upward Bound and Student Support Services programs by attending appropriate meetings, on and off campus.
11. Works to secure funding for the continuation of the TRIO Programs by suggesting research studies and working closely with the Assistant Vice President for Multicultural Services to coordinate/commission the writing of grant proposals and to obtain funding for additional programs, such as Talent Search, EOC, McNair, and other TRIO grants as appropriate.
12. Facilitates the development of activities and programs designed to encourage underrepresented populations to overcome barriers to postsecondary education by assisting the Assistant Vice President for Multicultural Services with program preparation and implementation of funding opportunities.
13. Provides direct academic support services to Upward Bound and Student Support Service participants and supervises participants at activities, cultural events, and cultural trips.
14. Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
15. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Assistant Vice President for Multicultural Services.
16. Ensures the success of the TRIO programs by performing all other duties as assigned by the Assistant Vice President for Multicultural Services.
SUPERVISION
The Executive Director of TRIO Programs is supervised by the Assistant Vice President for Multicultural Services and supervises professional staff, clerical staff, graduate assistants, part-time staff, and student employees.
OFFICE OF HUMAN RESOURCES
REVISED APRIL 2016
