POSITION IDENTIFICATION
TITLE Assistant Dean of Academic Affairs-West Plains
CLASSIFICATION NUMBER 1129
GRADE 46
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Dean of Academic Affairs
MAJOR ADMINISTRATOR Chancellor
GENERAL FUNCTION
The Assistant Dean of Academic Affairs is part of the leadership team for academic
affairs and provides support to the Dean in the operation of academic affairs. Areas
of responsibility include community outreach, partnership development, supervision,
and management of off-site and special programs. The Assistant Dean of Academic Affairs
works with the Dean in the management of accreditation, assessment, and strategic
planning. The Assistant Dean of Academic Affairs supervises institutional research
activities which provide information to support institutional planning, policy formation,
and decision making.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Master’s degree is required.
Experience: At least three years of progressively responsible leadership experience
in higher education, including at least two years of supervisory experience, is required.
Experience with accreditation processes, institutional research, assessment, and strategic
planning is preferred. Experience working in a diverse environment is preferred.
Skills: Strong verbal and written communication skills are required. The ability
to manage, track, and execute multiple projects simultaneously is required. The ability
to project a strong positive image of the University to many constituencies both on-
and off-campus is required. Proven analytical skills are preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Helps to ensure the achievement of the mission of Missouri State University-West
Plains by assisting the Dean and other academic administrators in the operation of
the Office of Academic Affairs.
2. Develops and directs the implementation of educational initiatives that can be
adapted to the needs of various communities within the service area of the Missouri
State University-West Plains, including conducting market research and developing
partnerships and coordinating with other University departments to provide support
services.
3. Develops, manages, and promotes off-site programs, such as dual credit and early
degree program sites, the China program, and other programs, supervises site coordinators,
directs program evaluation, and coordinates student learning outcomes assessment for
these programs.
4. Oversees grant programs for academic affairs and supervises grant-funded staff
positions as assigned in order to assure that the goals and objectives of the grants
are being achieved.
5. Serves as the campus liaison with the Higher Learning Commission (HLE), Missouri
Department of Higher Education, and the Department of Elementary and Secondary Education
(DESE), assures compliance with requirements and regulations, and works with the campus
to ensure that the campus maintains its status as a regionally accredited institution.
6. Oversees the Grizzly Tutoring Lab and coordinates with the Dean of Student Affairs
to ensure the success of the Promoting Academic Success with Student Athletes (PAWS)
program.
7. Provides information and data appropriate to the decision-making needs of the campus
and publicizes information through a variety of documents.
8. Oversees reporting for state and national agencies, such as IPEDS, ensures that
all state and federal reports are submitted in a timely fashion, and establishes and
maintains a report management system.
9. Serves as the liaison with faculty committees and serves as a resources regarding
the application of academic policies.
10. Fosters the continual improvement of operations and in meeting its tactical goals
by coordinating the strategic planning process for academic affairs.
11. Remains competent and current through self-directed professional reading, developing
professional contacts with colleagues, attending professional development courses,
and attending training and/or courses as directed by the Dean of Academic Affairs.
12. Contributes to the overall success of the Office of Academic Affairs by performing
all other duties as assigned.
SUPERVISION
The Assistant Dean of Academic Affairs is supervised by the Dean of Academic Affairs
and supervises professional and support staff.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2025
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 4.0 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.
Factor 2: Supervisory Responsibility
Level 4.0 - 470 Points: Supervision of (a) a moderate number of operative, administrative support, or paraprofessional employees who do not exercise a full range of supervisory responsibilities over other full-time employees, (b) a small number of professional employees who exercise limited supervision of others, or (c) large numbers of student workers or graduate assistants, or some equivalent combination of the above. The incumbent performs a full range of supervisory responsibilities including performance reviews of subordinates. The incumbent is responsible for training, planning, and directing the work of permanent employees, and generally controls hiring decisions. Supervisory responsibilities consume moderate amounts of work time and may include general work planning tasks.
Factor 3: Interactions with Others
Level 4.0 - 500 Points: Interactions with others are somewhat unstructured. The purpose may be to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions may be with individuals or groups of co-workers, students, or the general public, may be moderately unstructured, and may involve persons who hold differing goals and objectives. Individuals at this level often act as a liaison between groups with a focus on solving particular unstructured problems. Interactions at this level require considerable interpersonal skill and the ability to resolve conflict.
Factor 4: Job Controls and Guidelines
Level 4.0 - 850 Points: The employee operates under administrative supervision and makes decisions based on broadly-stated University objectives and available resources. Administrative guidelines are expressed in terms of project or program outcomes and deadlines with few comprehensive guidelines. Decisions are based on inadequate guidelines that require considerable interpretation and force the employee to plan all phases of the assignment. Assignments may be unrelated in function and the work requires many different processes and methods and a great deal of analysis to identify the nature and extent of problems. The work may require the employee to develop new methods and to deal with many variables, including some that are unclear or conflicting. Characteristic jobs at this level may involve directing large and/or complex programs, projects, or departments in which the work cuts across functional lines or requires dealing with unprecedented issues.
Factor 5: Managerial Responsibility
Level 5.0 - 2350 Points: Work involves primary accountability for a larger department, program, or process. Work activities involve managerial decisions that directly affect the efficiency, costs, reputation, and service quality of the department, program, or process. Work affects a limited range of professional projects or administrative activities of the University, influences internal or external operations, or impacts students, faculty, and/or staff. Work activities have a direct and significant impact on the department. Work activities also have a significant effect on the efficiency and reputation of the cost center and represent a relatively major function within the cost center. At this level would be jobs in which the incumbent may have responsibility for developing budgets, distributing budgeted funds, and exercising primary control over a moderately-sized budget.
