POSITION IDENTIFICATION
TITLE Admissions Coordinator-Academic Advisor, Physician Assistant Studies
CLASSIFICATION NUMBER 1125
GRADE 42
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Department Head, Physician Assistant Studies
MAJOR ADMINISTRATOR Dean, McQueary College of Health and Human Services
GENERAL FUNCTION
The Admissions Coordinator/Academic Advisor- Physician’s Assistant Studies is responsible for the overall admissions process of the Physician’s Assistant Studies program, including the production and distribution of print and internet recruiting and application materials, maintenance of the departmental blog, applicant records and database management, academic advisement of program applicants, review of application materials, assistance in and coordination of the applicant selection process, post-decision counseling of unsuccessful applicants, and preparation of reports concerning the admission process. The Admissions Coordinator/Academic Advisor- Physician’s Assistant Studies also assists with graduate tracking and provides support for accreditation activities. The Admissions Coordinator/Academic Advisor- Physician’s Assistant Studies maintains the Physician’s Assistant Studies web site and ensures all printed materials and the web site are current.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor’s degree is required.
Experience: Successful experience in working with the public is required; experience in a healthcare-related field is preferred.
Skills: Excellent interpersonal and organizational skills are required; the ability to work well with others as a team is required. Computer skills, including proficiency in database design and maintenance is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assists with the recruitment and admission of students to the Physician’s Assistant Studies program by overseeing the design, printing, and distribution of print and internet materials related to admissions and application materials and representing the Department at recruiting events and functions.
2. Manages and responds to requests for information about the Physician’s Assistant Studies Program and prepares reports regarding the admission process as requested.
3. Ensures accurate communication with program applicants by serving as the primary academic advisor by telephone, electronic contact, or in-person session to all program applicants.
4. Facilitates the student selection process by receiving and reviewing all application materials and coordinating the activities of the Program’s student selection committee.
5. Assists the department’s academic and clinical coordinators with the receipt of documentation required of all accepted students such as the criminal background check, immunizations, health insurance, Basic Life Support (BLS), and tuberculosis testing prior to the beginning of clinical instruction.
6. Helps to strengthen re-applications by providing post-decision counseling for unsuccessful applicants.
7. Assists the Program Director and the Department Head to evaluate practice patterns, salary, etc. by preparing and distributing the annual alumni survey.
8. Ensures the currency of information accessible on the Physician’s Assistant Studies web site by monitoring and maintaining the web pages.
9. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
10. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Department Head.
11. Helps to ensure the success of the Physician’s Assistant Studies program by assisting with day to day operations of the program and performing other duties as assigned.
SUPERVISION
The Admissions Coordinator/Academic Advisor, Physician’s Assistant Studies is supervised by the Department Head and may supervise full time, part time, or student workers.
OFFICE OF HUMAN RESOURCES
AUGUST 2016
