POSITION IDENTIFICATION
TITLE Assistant to the Dean of the Graduate College
CLASSIFICATION NUMBER 1057
GRADE 43
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Associate Provost and Dean of the Graduate College
MAJOR ADMINISTRATOR Provost
GENERAL FUNCTION
The Assistant to the Dean of the Graduate College is responsible for coordinating all aspects of graduate processes, including, but not limited to, developing/maintaining databases, statistical trend analysis, resolving student problems, and monitoring student matriculation. The Assistant to the Dean of the Graduate College is responsible for maintaining and revising Graduate College publications and web pages. The Assistant to the Dean of the Graduate College works collaboratively with the Dean and Associate Dean of the Graduate College to provide support and managerial assistance in the implementation of various operational functions, including budget tracking, within the Graduate College office.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor’s degree is required; a Master’s degree is preferred.
Experience: With a Bachelor’s degree, at least five years of experience in responsible positions in higher education organizing and managing projects and/or activities is required. With a Master’s degree, at least two years of experience in responsible positions in higher education organizing and managing projects and/or activities is required. Experience working in graduate education is preferred.
Skills: Strong oral and written communication skills, excellent interpersonal and organizational skills are required. Computer skills including experience in word processing, spreadsheets, and database management is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Experience with statistical analysis software is preferred. Familiarity with Banner is preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Provides support and assists graduate students to successfully complete their course of graduate studies by resolving problems.
2. Assists with administrative functions within the college by developing and maintaining various databases used to compile, analyze, and report historical data with regard to graduate student enrollment, degree completion, internal grants, funding awards, fellowships, and other records of functions administered by the Graduate College.
3. Assists the Dean in the oversight of college cost center budgets including authorization to process payments, expenditures, and transfers in the Dean’s absence.
4. Provides support for graduate programs administered by the Graduate College.
5. Ensures that Graduate College policies are followed by monitoring student academic progress, including adherence to grade requirements.
6. Oversees the file retention and management system for the Graduate College.
7. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
8. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Associate Provost and Dean of the Graduate College.
9. Helps to ensure the success of the Graduate College by performing all other duties as assigned.
SUPERVISION
The Assistant to the Dean of the Graduate College is supervised by the Associate Provost and Dean of the Graduate College and supervises student employees, graduate assistants, and part-time employees.
OFFICE OF HUMAN RESOURCES
REVISED JULY 2015
