0035 Executive Vice President

POSITION IDENTIFICATION

TITLE Executive Vice President

CLASSIFICATION NUMBER 0035

GRADE Unclassified

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR President

GENERAL FUNCTION

The Executive Vice President and Chief of Staff (EVP/COS) is the second-ranking officer of the University and acts for the President in his absence.  Together with the President, the EVP/COS works in collaboration with the Administrative Council to provide executive direction and leadership for the institution.

The EVP/COS is the University’s chief strategy officer and chief legislative advocate.  The EVP/COS oversees collaborative processes that inform the development and implementation of the University’s strategic plan, leads the University’s external relations work, provides support for the President, and collaborates with other university leaders to implement and evaluate initiatives related to student recruitment.

MINIMUM ACCEPTABLE QUALIFICATIONS

Required Education:  A terminal degree.

Required Experience:  A minimum of 10 years of higher education leadership.

Required Skills:

• Strong verbal, written, visual, and interpersonal communication skills, including exceptional listening skills, the ability to communicate effectively with a variety of audiences, clearly communicate about complicated or ambiguous subjects, and articulate University needs with persuasiveness and conviction.
• Ability to approach work with high degrees of energy, initiative, organization, self-confidence, creativity, positivity, and resilience.
• Strategic planning, project management, evaluation, and budgeting.
• Ability to understand, synthesize, and apply knowledge of higher education finance, demographic, and policy trends.
• Ability to understand, synthesize, and apply knowledge of the University’s strengths, weaknesses, challenges, and opportunities.
• Ability to develop and maintain relationships that enhance the University’s presence and reputation in the community and at the state level.
• Ability to develop and maintain relationships with individuals throughout the University community and to foster a climate of openness and transparency, integrity, trust, mutual respect, and team-oriented collaborative problem-solving.
• Personal and professional ethics and integrity.
• Sensitivity and discretion in handling confidential or sensitive matters.
• Understanding of and commitment to the academic, research, and service missions of a residential public university.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Oversees:
   1. Workplan development;
   2. Workplan monitoring;
   3. Recommendations for funding of initiatives;
   4. Monitoring of mid-year progress;
   5. Collection of end-of-year reports;
   6. Development of end-of-year report; and
   7. End-of-year report-out.
2. Monitors annual progress toward goal achievement;
3. Works closely with goal and strategy leaders.

1. Prepares and executes a state and federal advocacy plan that includes publications, in-person engagements and events, and coordination with the University’s contract lobbyists.
2. Develops relationships with elected and appointed officials, staff, and organizations whose agendas align with the University’s.
3. Tracks legislation, updates stakeholders about the progress of bills and budget processes and provides information about the impact of legislation as drafted.
4. Serves as the University’s primary point of contact for the Governor’s Office, Coordinating Board for Higher Education, Council on Public Higher Education, and other state-level organizations.
5. Represents the University through involvement with external partner organizations.

1. Provides strategic and analytical support for the President.  Gathers information and completes analysis in order to prepare potential solutions and specific recommendations for the President’s consideration.  Provides an independent perspective, which may include providing observations about key dynamics during meetings, challenging the President’s assumptions, or sharing relevant information of which they might not be aware.
2. Facilitates relationship-building for the President.
3. Works with all members of the President’s Office team to facilitate the President’s ability to manage executive responsibilities by prioritizing his schedule; taking delegable work off his plate; advising him regarding key issues and constituencies; coordinating research, projects, and initiatives; and tracking progress toward his goals.
4. Anticipates and tracks critical dates, events, and organizational issues for follow-up with appropriate parties to ensure deadlines are met and follow-up is conducted.
5. Represents the President when he is unavailable, or when the EVP/COS is the President’s designee for a specific issue, committee, or group.
6. Attends meetings with the President when needed and ensures appropriate follow-up from those meetings.
7. Drafts communication on behalf of the President, in partnership with Marketing & Communications when appropriate.
8. Plans meetings and events, including monthly University Council meetings and an annual Administrative Council retreat.
9. Works with the President to coordinate searches for Administrative Council-level positions, including identifying search committee chairs, contracting with search firms when needed, and providing other support as required.
10. Supports Administrative Council members in implementation of the President’s priorities and the strategic plan.
11. Coordinates onboarding activities for new members of the Administrative Council.

1. Leads the Office of Enrollment Management & Services.
2. Monitors and reports on data related to university-wide enrollment.
3. Implements a strategic vision for enrollment management by collaborating with other University leaders to set and monitor progress toward enrollment goals and developing and evaluating initiatives to drive enrollment growth.

SUPERVISION

The EVP/COS is supervised by the President.

OFFICE OF HUMAN RESOURCES