MINUTES OF THE BOARD OF GOVERNORS
RISK MANAGEMENT AND AUDIT COMMITTEE
MISSOURI STATE UNIVERSITY
DECEMBER 13, 2018, 8:00 A.M.
ROBERT W. PLASTER STUDENT UNION, BALLROOM EAST
Present - Mr. Gregory Spears, Committee Chair
Mr. Craig Frazier, Committee Member
Ms. Carol Silvey, Committee Member
Ms. Carrie Tergin, Committee Member
Also Present - Mr. Clifton Smart III, President
Ms. Denise Baumann, Associate Director, Residence Life, Housing and Dining Services
Ms. Donna Christian, Director of Internal Audit and Risk Management
Ms. Amelia Counts, Governor
Dr. Chris Craig, Deputy Provost, Provost Office
Ms. Rachael Dockery, General Counsel and Chief Compliance Officer
Ms. Kim Hamm, Partner, BKD
Dr. Thomas Lane, Associate Vice President for Student Life, Dean of Students
Dr. Shirley Lawler, Chancellor, West Plains Campus
Ms. Natalie McNish, Senior Auditor
Dr. David Meinert, Interim Dean, College of Business
Ms. Beverly Miller, Governor
Mr. Kyle Miller, Audit Manager, BKD
Mr. William Miller, Student Governor
Mr. Jeff Mitchell, Associate General Counsel, Legal Affairs and Compliance
Ms. Shirley Mitchell, Senior Accountant, Provost Office
Mr. Gregory Rainwater, Budget and Financial Manager, Provost Office
Mr. Scott Schneider, Director of Business and Support Services, West Plains Campus
Ms. Cindy Schull, Director of Grants Accounting and Controller of the Foundation
Mr. Kendall Seal, Governor
Ms. Jennifer Severson, Director of Accounting and Budgeting
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Dr. Dee Siscoe, Vice President for Student Affairs
Mr. Gary Stewart, Director, Residence Life, Housing and Dining Services
Ms. Angela Strider, Assistant Director Residence Life – Business Services
Ms. Kristan Gochenauer, Secretary to the Board
1. Roll Call – Mr. Gregory Spears, Committee Chair, called the Risk Management
and Audit Committee meeting to order at 8:00 a.m. on Thursday, December 13, 2018,
in the Robert Plaster Student Union, Ballroom East, on the campus of Missouri State
University in Springfield, Missouri.
2. Approval of Minutes – Mr. Spears mentioned that the first item of business was the approval of minutes from the October 4, 2018 meeting. Ms. Carol Silvey made a motion, seconded by Mr. Craig Frazier.
Motion passed unanimously.
3. Independent Audit Fiscal Year 2018 and Management Letter Review – Ms. Kim Hamm, Partner, BKD, and Mr. Kyle Miller, Audit Manager, BKD, discussed how the audit process works, the timeline, federal testing, risk base approach and compliance. They gave an overview of the independent audit for fiscal year 2018 and stated that the audit shows that the University is in a good financial position with one proposed adjustment and no reportable matters.
4. Closed Meeting – It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri. Mr. Spears asked if a resolution authorizing a closed meeting of the Board was prepared. Thereupon, the following resolution was presented for consideration:
BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held during a recess of the December 13, 2018, Risk Management and Audit Committee meeting of the Board of Governors to consider items of business pursuant to:
A. R.S.Mo. 610.021(17). “Confidential or privileged communications between a
public governmental body and its auditor,....”
Mr. Frazier moved the approval of the resolution and Ms. Silvey seconded the motion.
A roll call vote on the motion was as follows: those voting in favor – Governors Frazier, Silvey, Spears and Tergin; those voting against – none.
Mr. Spears declared the resolution passed unanimously. The open meeting was recessed at 8:30 a.m. to go into closed session.
The open meeting was reconvened at 8:57 a.m.
5. Adjournment – Mr. Spears adjourned the meeting at 8:58 a.m., on the motion
of Ms. Silvey, the second of Mr. Frazier, and the unanimous approval of the committee.
Kristan Gochenauer
Secretary to the Board