Minutes of the
Board of Governors Risk Management and Audit Committee
Missouri State University
Wednesday, April 28, 2021, 4:00 p.m.
Governor Carol Silvey, Chair of the Risk Management and Audit Committee, called the meeting to order at 4:02 p.m. via Zoom webinar.
Roll Call
Present –
- Carol Silvey, Committee Chair
- Amelia “Amy” Counts, Committee Member
- Lynn Parman, Committee Member
- Jay Wasson, Committee Member
Also present –
- Clif Smart, President
- Arti Arti, Internal Auditor
- Jeff Coiner, Chief Information Officer
- Ron Del Vecchio, Dean of the Darr College of Agriculture
- Rachael Dockery, General Counsel and Chief Compliance Officer
- Briar Douglas, Student Board of Governor
- Frank Einhellig, Provost
- Steve Foucart, Chief Financial Officer
- Craig Frazier, Board of Governor
- Gabriel Gore, Board of Governor
- David Hall, Director of University Safety
- Dennis Lancaster, Interim Chancellor of the West Plains Campus
- Natalie McNish, Interim Director of Internal Audit and Risk Management
- Beverly Miller Keltner, Board of Governor
- Matt Morris, Vice President for Administrative Services
- Suzanne Shaw, Vice President for Marketing and Communications
- Rowena Stone, Secretary to the Board of Governors
- Carrie Tergin, Board of Governor
- Chris Waters, Board of Governor
Approval of Minutes
Governor Silvey called for a motion to approve the open and closed minutes of the February 17, 2021, Risk Management and Audit Committee meetings. Governor Jay Wasson provided a motion, receiving a second from Governor Amy Counts.
Motion passed 4-0.
Introduction of Arti Arti, Internal Auditor
Natalie McNish, Interim Director of Internal Audit and Risk Management introduced Arti Arti, Internal Auditor, who joined the team in February.
Letter to Darr College of Agriculture
Ms. McNish reviewed a new tool that allows the Office of Internal Audit and Risk Management to communicate with university management without going through the full audit process. She shared that these letters provide recommendations to management in a more timely fashion over limited work. The letters serve in a consulting capacity and will be used on a limited basis, when most appropriate. She reviewed the letter sent to the Darr College of Agriculture.
Ethics Hotline Report ‐‐
Ms. McNish provided a report on the ethics hotline for calendar years 2017, 2018, 2019 and 2020. During this time, 95 reports were filed with the ethics hotline. All of these reports were investigated and tracked. None of the reports remain open or pending.
Closed Session
It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri. Governor Silvey asked if a resolution authorizing a closed meeting of the Board was prepared. Thereupon, the following resolution was presented for consideration:
BE IT RESOLVED by the Risk Management and Audit Committee of the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held during a recess of the Risk Management and Audit Committee meeting of the Board of Governors to consider items pursuant to:
- R.S.Mo. 610.021(20). “The portion of a record that identifies security systems or access codes or authorization codes for security systems of real property,…”
Governor Wasson moved the approval of the resolution and Governor Lynn Parman seconded the motion.
A roll-call vote on the motion was as follows: those voting in favor – Governors Counts, Silvey, Parman, and Wasson; those voting against – none.
Governor Silvey declared the resolution passed unanimously. The open meeting was recessed at 4:20 p.m. to go into closed session.
The open meeting was reconvened at 4:57 p.m.
Adjournment ‐
With no additional information needing to be discussed, Governor Silvey called for a motion to adjourn the meeting. Governor Wasson provided a motion, Governor Counts provided a second.
Motion passed 4-0.
Meeting adjourned at 4:58 p.m.
Carol Silvey
Carol Silvey
Committee Chair
Passed at the meeting of
June 17, 2021
Rowena Stone
Rowena Stone
Secretary to the Board