MINUTES OF THE BOARD OF GOVERNORS’
FINANCE AND FACILITIES COMMITTEE
MISSOURI STATE UNIVERSITY
THURSDAY, MAY 17, 2018, 8:30 A.M.
PSU BALLROOM EAST, 3rd FLOOR
Present - Mr. Craig Frazier, Committee Chair
Ms. Amelia Counts, Committee Member
Ms. Virginia Fry, Committee Member
Mr. Gabriel Gore, Committee Member
Ms. Beverly Miller, Committee Member
Mr. William Miller, Committee Member
Mr. Kendall Seal, Committee Member
Ms. Carol Silvey, Committee Member
Mr. Gregory Spears, Committee Member
Ms. Carrie Tergin, Committee Member
Also Present - Mr. Clif Smart, President of the University
Dr. Jim Baker, Vice President for Economic Research and Development & International
Programs
Dr. Drew Bennett, Chancellor, West Plains Campus
Mr. Bill Burns, Associate, Gilmore & Bell, P.C.
Ms. Donna Christian, Director of Internal Audit and Compliance
Ms. Jen Cox, Assistant to the Vice President for Administrative Services
Dr. Chris Craig, Deputy Provost
Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Ms. Rachael Dockery, General Counsel
Mr. Brent Dunn, Vice President for University Advancement
Dr. Frank Einhellig, Provost and Chancellor of the Mountain Grove Campus
Ms. Tammy Few, Director of Human Resources
Mr. Steve Foucart, Chief Financial Officer
Ms. Teresa Frederick, Associate Director, Residence Life, Housing and Dining Services
Mr. David Hall, University Emergency Manager
Mr. Mark Harsen, Director, Networking and Telecommunications
Dr. Tammy Jahnke, Dean, College of Natural and Applied Sciences
Mr. Brad Kielhofner, University Engineer and Director of Facilities Management
Dr. Julie Masterson, Dean, Graduate College
Dr. Victor Matthews, Dean, College of Humanities and Public Affairs
Ms. Lyn McKenzie, Assistant Director of Human Resources
Dr. David Meinert, Interim Dean, College of Business
Mr. Jeff Mitchell, Associate General Counsel
Ms. Shirley Mitchell, Senior Accountant-Analyst, Provost Office
Mr. Matt Morris, Vice President for Administrative Services
Mr. Jeff Morrissey, Chief Information Officer
Mr. Tom Peters, Dean, Library
Mr. Wes Pratt, Chief Diversity Officer and Vice President for Diversity and Inclusion
Mr. Greg Rainwater, Budget and Financial Manager, Provost Office
Dr. Helen Reid, Dean, College of Health and Human Services
Ms. Angela Sachse, Provost Office
Mr. Scott Schneider, Director, Business and Support Services, West Plains
Ms. Jennifer Severson, Director of Accounting and Budgeting, Financial Services
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Dr. Dee Siscoe, Vice President for Student Affairs
Mr. Gary Stewart, Director, Residence Life, Housing and Dining Services
Ms. Angela Strider, Assistant Director, Residence Life, Housing and Dining Services
Mr. Mark Wheeler, University Architect and Director of Planning, Design and Construction
Ms. Kristan Gochenauer, Secretary of the Board of Governors
1. Roll Call – Mr. Craig Frazier, Committee Chair, called the Finance and Facilities
Committee meeting to order at 8:30 a.m. on Thursday, May 17, 2018, on the Missouri
State University campus.
2. Approval of Minutes – Mr. Frazier mentioned that the first item of business was the approval of the minutes from the February 23, 2018 meeting. Ms. Carol Silvey made a motion, seconded by Ms. Amelia Counts.
Motion passed unanimously.
3. Jefferson City Update – President Clif Smart discussed the state appropriations package. Two budget options were proposed due to the uncertainty of which budget will be passed by the Governor. Budget approval will be requested at the June Board meeting.
4. Review Fiscal Year 2019 Springfield Campus Operating Budget Recommendations – President Smart gave an overview of the fiscal year 2019 operating budget options. If there is a budget shortfall, one time money will be used.
5. Review Fiscal Year 2019 West Plains Campus Operating Budget Recommendations – President Smart then gave an overview of the fiscal year 2019 operating budget options for the West Plains campus. As part of the budget discussion, President Smart noted that a team led by Dr. Dennis Lancaster, Dean of Academic Affairs-West Plains, will continue looking at the workload policy.
6. Across the Board One Time Retention Payment – President Smart reviewed the proposed across the board one-time retention payment. Mr. Matt Morris, Vice President for Administrative Services, discussed the vetting process and noted across campus approval by faculty and staff. Approval will be recommended at the June Board of Governors’ regular meeting.
7. Review of G8.09 Operating Funds Cash Reserves Policy – Ms. Rachael Dockery, General Counsel, gave an overview of the new G8.09 Operating Funds Cash Reserves policy. Ms. Virginia Fry recommended that the Board approve the resolution at the regular Board meeting. Ms. Carrie Tergin seconded the motion.
Motion passed unanimously.
8. Review of Bond Closing Documents – Mr. Steve Foucart, Chief Financial Officer, gave a summary of the bond closing documents for Woods House. He then reviewed the resolution and the agreement and recognized Mr. Bill Burns, Associate with Gilmore & Bell, P.C., for his work. The Board unanimously agreed to approve the resolution at the regular Board meeting.
9. Facilities Update – Ms. Dockery reviewed the resolution to approve the Build to Suit Real Estate Purchase Agreement for New Residence Hall to be Constructed at 630 East Madison, Springfield, Missouri. The University will continue to work with Mr. Bryan Magers through Bryan Student Housing, LLC, with a completion date of June 1, 2020. The Board unanimously agreed to approve the resolution at the regular Board meeting.
Mr. Morris provided an update on Hill Hall renovations. Hill Hall renovations will
be competed by the fall 2018 semester.
Mr. Jim Baker, Vice President for Economic Research and Development & International
Programs, provided an update on the OPTV Tower collapse.
10. Review of Procurement Consent Agenda – Mr. Foucart reviewed the items on the procurement consent agenda that will be recommended for approval at the regular Board meeting.
11. Foundation Review – Mr. Brent Dunn, Vice President for University Advancement, reviewed gifts to the Foundation through April 2018.
12. Year to Date Financial Review – Mr. Foucart reviewed all funds, including the West Plains campus, through March 31, 2018, noting that we are tracking well overall.
13. Adjournment – Mr. Frazier adjourned the Finance and Facilities Committee meeting at 10:44 a.m. on the motion of Mr. Gabriel Gore, the second of Ms. Beverly Miller, and the unanimous approval of the committee.
Kristan Gochenauer
Secretary to the Board