June 23, 2017

MINUTES OF THE BOARD OF GOVERNORS’
FINANCE AND FACILITIES COMMITTEE
MISSOURI STATE UNIVERSITY – WEST PLAINS CAMPUS
FRIDAY, JUNE 23, 2017 10:00 A.M.
MELTON HALL, ROOM 211

Present- Mr. Gabriel Gore, Committee Chair
Mr. Tyree Davis IV, Committee Member
Mr. Craig Frazier, Committee Member
Ms. Virginia Fry, Committee Member
Ms. Beverly Miller, Committee Member
Mr. Kendall Seal, Committee Member
Ms. Carol Silvey, Committee Member
Mr. Gregory Spears, Committee Member
Ms. Carrie Tergin, Committee Member

Absent- Mr. Stephen Hoven, Committee Member

Also Present- Mr. Clif Smart, President of the University
Dr. Jim Baker, Vice President for Economic Research and Development & International Programs
Dr. Drew Bennett, Chancellor, West Plains Campus
Ms. Donna Christian, Director of Internal Audit and Compliance
Dr. Chris Craig, Deputy Provost
Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Ms. Rachael Dockery, General Counsel
Mr. Brent Dunn, Vice President for University Advancement
Dr. Frank Einhellig, Provost and Chancellor of the Mountain Grove Campus
Ms. Tammy Few, Director of Human Resources
Mr. Steve Foucart, Chief Financial Officer
Dr. Gloria Galanes, Dean, College of Arts and Letters
Dr. David Hough, Dean, College of Education
Dr. Tammy Jahnke, Dean, College of Natural and Applied Sciences
Dr. Dennis Lancaster, Dean of Academic Affairs
Mr. Brandon McCoy, President, Student Government Association
Mr. Kyle Moats, Director of Athletics
Mr. Matt Morris, Vice President for Administrative Services
Mr. Jeff Morrissey, Chief Information Officer
Ms. Andrea Mostyn, Director of University Communications
Dr. Joye Norris, Associate Provost for Access and Outreach
Mr. Wes Pratt, Chief Diversity Officer
Dr. Helen Reid, Dean, College of Health and Human Services
Ms. Angela Sachse, Provost Office
Ms. Caitlin Schaefer, Vice President, Student Government Association
Mr. Scott Schneider, Director, Business and Support Services, West Plains
Ms. Jennifer Severson, Director of Accounting and Budgeting
Dr. Dee Siscoe, Vice President for Student Affairs
Dr. Shawn Wahl, Department Head, Communications, College of Arts and Letters
Ms. Emily Yeap, Public Relations Specialist
Ms. Kristan Gochenauer, Secretary of the Board of Governors

1. Roll Call – Mr. Gabriel Gore, Committee Chair, called the Finance and Facilities
Committee meeting to order at 10:02 a.m. on Friday, June 23, 2017, on the Missouri State
University – West Plains campus.

2. Approval of Minutes – Mr. Gore mentioned that the first item of business was the approval
of the minutes from the May 18, 2017 meeting. Mr. Gregory Spears made a motion,
seconded by Ms. Carrie Tergin.

Motion passed unanimously.

3. Year to Date Financial Review – Mr. Steve Foucart, Chief Financial Officer, gave an
overview of the statement of revenues, expenses and changes in the net position through
April 2017 for the Springfield campus, which is tracking appropriately in comparison to last
year. The West Plains campus is also on budget and tracking well.

4. Foundation Review – Mr. Brent Dunn, Vice President for University Advancement,
reviewed gifts to the Foundation through May 2017, which are up in comparison to last
year.

5. University Efficiency Update – President Clif Smart shared that he met last week with Mr.
Drew Erdmann, Chief Operating Officer of the State of Missouri, and Ms. Zora Mulligan,
Missouri Commissioner of Higher Education, to discuss efficiency at the University. He
then provided a handout to the Board and reviewed key efficiency data points, which
demonstrate that the University is managing very carefully and efficiently. President Smart
stated that the University cannot cut itself to excellence and stressed the importance of
continuing to invest in people, programing and student services.

6. Review Fiscal Year 2018 Internal Operating Budget – President Smart stated that the
fiscal year 2018 budget was created based on the 9% state reduction with anticipation of
potential additional cuts. Mr. Foucart then summarized the FY2018 internal operating
budget, which includes a reduction of approximately $7.4 million in funding, an expected
increase in generated revenue, and a decrease in operating expenses secondary to the state
budget reductions with an overall total budget of $286,500,000.

7. Review Fiscal Year 2018 Internal Operating Budget Resolution – Mr. Foucart reviewed
the Internal Operating Budget Resolution that will be recommended for approval at the
regular Board of Governors’ meeting.

8. Review of Procurement Consent Agenda – Mr. Foucart reviewed the four items on the
procurement consent agenda that will be recommended for approval at the regular Board of
Governors’ meeting.

Mr. Matt Morris, Vice President for Administrative Services, then provided an overview of
the agreement for professional services in conjunction with the renovation of Woods House.
TreanorHL will provide professional services at a fixed fee of $855,000 with expected
completion before the beginning of fall semester.

9. Closed Meeting – It was determined that the Board of Governors needed to meet in a closed
session to consider items of business provided in the Revised Statutes of Missouri. Mr. Gore
asked if a resolution authorizing a closed meeting of the Board was prepared. Thereupon, the
following resolution was presented for consideration:

BE IT RESOLVED by the Board of Governors for Missouri State University that a closed
meeting with closed records and closed vote be held during a recess of this June 23, 2017
meeting of the Finance and Facilities Committee meeting to consider items of business
pursuant to:
A. R.S.Mo. 610.021(1). “Legal actions, causes of action, or litigation involving a public
governmental body...”
B. R.S.Mo. 610.021(11) and (12). “Specifications for competitive bidding...;” and
“Sealed bids and related documents...;”

Ms. Virginia Fry moved the approval of the resolution and Mr. Spears seconded the motion.
A roll call vote on the motion was as follows: those voting in favor – Governors Frazier, Fry,
Gore, Miller, Seal, Silvey, Spears, and Tergin; those voting against – none.

Mr. Gore declared the resolution passed unanimously. The open meeting recessed at 11:44
a.m. to go into closed session.

The open meeting was reconvened at 12:06 p.m.

10. Adjournment – Mr. Gore adjourned the Finance and Facilities Committee meeting at 11:40
a.m. on the motion of Ms. Fry, the second of Mr. Kendall Seal, and the unanimous approval
of the committee.

Kristan Gochenauer
Secretary to the Board