MINUTES OF THE BOARD OF GOVERNORS’
FINANCE AND FACILITIES COMMITTEE
MISSOURI STATE UNIVERSITY-WEST PLAINS
FRIDAY, JUNE 22, 2018, 8:30 A.M.
MELTON HALL, ROOM 211
Present - Mr. Craig Frazier, Committee Chair
Ms. Amelia Counts, Committee Member
Ms. Virginia Fry, Committee Member
Mr. Gabriel Gore, Committee Member
Ms. Beverly Miller, Committee Member
Mr. William Miller, Committee Member
Mr. Kendall Seal, Committee Member
Ms. Carol Silvey, Committee Member
Mr. Gregory Spears, Committee Member
Ms. Carrie Tergin, Committee Member
Also Present - Mr. Clif Smart, President of the University
Ms. Donna Christian, Director of Internal Audit and Compliance
Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Ms. Rachael Dockery, General Counsel
Mr. Brent Dunn, Vice President for University Advancement
Dr. Frank Einhellig, Provost and Chancellor of the Mountain Grove Campus
Mr. Steve Foucart, Chief Financial Officer
Mr. Grayson Gordon, Campus Web/Database Specialist, West Plains Campus
Ms. Sherry Harper, West Plains Daily Quill
Dr. David Hough, Dean, College of Education
Dr. Tammy Jahnke, Dean, College of Natural and Applied Sciences
Dr. Shirley Lawler, Chancellor, West Plains Campus
Dr. David Meinert, Interim Dean, College of Business
Mr. Matt Morris, Vice President for Administrative Services
Mr. Jeff Morrissey, Chief Information Officer
Ms. Jill Patterson, Title IX Coordinator
Mr. Wes Pratt, Chief Diversity Officer and Assistant to the President
Mr. Scott Schneider, Director, Business and Support Services, West Plains
Ms. Jennifer Severson, Director of Accounting and Budgeting
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Dr. Dee Siscoe, Vice President for Student Affairs
Ms. Emily Yeap, Public Relations Specialist
Ms. Kristan Gochenauer, Secretary of the Board of Governors
1. Roll Call – Mr. Craig Frazier, Committee Chair, called the Finance and Facilities
Committee meeting to order at 8:30 a.m. on Friday, June 22, 2018, on the Missouri
State University-West Plains campus.
2. Approval of Minutes – Mr. Frazier mentioned that the first item of business was the approval of the minutes from the May 17, 2018 meeting. Ms. Carol Silvey made a motion, seconded by Mr. Kendall Seal.
Motion passed unanimously.
3. Year to Date Financial Review – Mr. Steve Foucart, Chief Financial Officer, reviewed all funds, including the West Plains campus, through April 30, 2018, noting that we are tracking well overall.
4. Foundation Review – Mr. Brent Dunn, Vice President for University Advancement, reviewed gifts to the Foundation through May 2018, sharing the foundation has set an all-time record for gifts.
5. Review Fiscal Year 2019 Internal Operating Budget – President Clif Smart gave an overview of the fiscal year 2019 operating budget. Mr. Foucart then gave an in depth review of the appropriation summary as well as the Springfield and West Plains summary sheets. Approval of the fiscal year 2019 internal operating budget resolution will be requested at the regular Board meeting.
6. Review of Procurement Consent Agenda – Mr. Foucart reviewed the items on the procurement consent agenda that will be recommended for approval at the regular Board meeting.
7. Review of Facilities and Equipment Consent Agenda – Mr. Matt Morris, Vice President for Administrative Services, reviewed the approval recommendation for the construction of National Pan-Hellenic Council (NPHC) plots as well as the contract for the creation of a temporary parking lot at the Mill Street warehouse. The Board unanimously agreed to approve both resolutions at the regular Board meeting.
8. Facilities Update – Mr. Morris then gave an overview of the West Plains construction projects. The Hass-Darr Hall renovation will add an additional 10,000 square feet and will be home to the Carol Silvey Student Union, tutoring, Darr Honors Program, Veterans Program, admissions, a bookstore and University Communications. The renovation should be complete by fall 2018. He also discussed the construction of a new 850 seat amphitheater that is expected to be complete in the spring of 2019.
9. Adjournment – Mr. Frazier adjourned the Finance and Facilities Committee meeting at 10:20 a.m. on the motion of Ms. Silvey, the second of Ms. Carrie Tergin, and the unanimous approval of the committee.
Kristan Gochenauer
Secretary to the Board