MINUTES OF THE BOARD OF GOVERNORS’ FINANCE AND FACILITIES COMMITTEE MISSOURI STATE
UNIVERSITY
FRIDAY, FEBRUARY 23, 2018, 8:30 A.M.
JIM AND PAT JONES RECEPTION & MEETING ROOM, GLASS HALL 486
Present - Mr. Craig Frazier, Committee Chair
Ms. Amelia Counts, Committee Member
Mr. Tyree Davis IV, Committee Member
Ms. Virginia Fry, Committee Member
Mr. Gabriel Gore, Committee Member
Mr. Kendall Seal, Committee Member
Ms. Carol Silvey, Committee Member
Mr. Gregory Spears, Committee Member
Ms. Carrie Tergin, Committee Member
Absent - Ms. Beverly Miller, Committee Member
Also Present - Mr. Clif Smart, President of the University
Dr. Jim Baker, Vice President for Economic Research and Development & International
Programs
Dr. Drew Bennett, Chancellor, West Plains Campus
Ms. Donna Christian, Director of Internal Audit and Compliance
Ms. Jen Cox, Assistant to the Vice President for Administrative Services
Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Ms. Rachael Dockery, General Counsel
Mr. Brent Dunn, Vice President for University Advancement
Dr. Frank Einhellig, Provost and Chancellor of the Mountain Grove Campus
Mr. Steve Foucart, Chief Financial Officer
Ms. Teresa Frederick, Associate Director, Residence Life, Housing and Dining Services
Dr. Tammy Jahnke, Dean, College of Natural and Applied Sciences
Mr. Tom Johnson, Director, Safety and Transportation
Dr. Jeff Jones, Interim Department Head, Finance and General Business
Mr. Brad Kielhofner, University Engineer and Director of Facilities Management
Dr. Victor Matthews, Dean, College of Humanities and Public Affairs
Dr. David Meinert, Interim Dean, College of Business
Ms. Shirley Mitchell, Senior Accountant-Analyst, Provost Office
Mr. Kyle Moats, Director of Athletics
Mr. Matt Morris, Vice President for Administrative Services
Ms. Andrea Mostyn, Director of Communications
Dr. Joye Norris, Associate Provost for Access and Outreach
Mr. Tom Peters, Dean, Library
Mr. Wes Pratt, Chief Diversity Officer and Vice President for Diversity and Inclusion
Mr. Greg Rainwater, Budget and Financial Manager, Provost Office
Dr. Helen Reid, Dean, College of Health and Human Services
Ms. Claudette Riley, News-Leader
Mr. Doug Sampson, University Architect and Director of Planning, Design and Construction
Mr. Scott Schneider, Director, Business and Support Services, West Plains
Ms. Jennifer Severson, Director of Accounting and Budgeting, Financial Services
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Dr. Dee Siscoe, Vice President for Student Affairs
Dr. Shawn Wahl, Interim Dean, College of Arts and Letters
Dr. Dick Williams, Director of the School of Accountancy
Ms. Kristan Gochenauer, Secretary of the Board of Governors
1. Roll Call – Mr. Craig Frazier, Committee Chair, called the Finance and Facilities Committee meeting to order at 8:40 a.m. on Friday, February 23, 2018, on the Missouri State University campus.
2. Approval of Minutes – Mr. Frazier mentioned that the first item of business was the approval of the minutes from the December 14, 2017 meeting. Ms. Carrie Tergin made a motion, seconded by Ms. Virginia Fry.
Motion passed unanimously.
3. Governor’s Proposed FY19 Budget and Initial University Budget Work – President Clif Smart discussed the Governors proposed FY19 budget recommendations and the University’s initial budget work. Secondary to an anticipated budget gap, the University will move forward with several strategies to include an administrative expense reduction package and a tuition package to raise undergraduate tuition by CPI. Budget approval will be requested at the June Board meeting.
4. Draft Fee Resolution Summary – Mr. Steve Foucart, Chief Financial Officer, reviewed the proposed fee resolution summary for the Springfield and West Plains campuses. Resolution approval will be requested at the April Executive Committee meeting.
5. Facilities Updates – Mr. Matt Morris, Vice President for Administrative Services, reviewed the resolution for the renovation of Woods House for the base bid plus all alternates. Mr. Foucart then reviewed the declaration of official intent toward the issuance of auxiliary enterprise system revenue bonds. Ms. Tergin made a motion that the Board approve both resolutions at the regular Board meeting. Ms. Carol Silvey seconded the motion.
Motion passed unanimously.
Mr. Morris and Ms. Rachael Dockery, General Counsel, updated the Board on the new
residence hall with an expected completion date of fall 2020. An agreement will be
presented at the May meeting.
President Clif Smart provided an update on the IDEA Commons project involving Vecino
Group, the City of Springfield and the University. The project will include building
expansion of JVIC, a parking structure and office building. The Board is comfortable
moving forward.
Mr. Morris then shared information regarding Brick City. The University lease is up as of July 1, 2018. After that time, the University has the right to purchase the buildings and parking lot to the south. An appraisal will be done with additional information to be shared with the Board during the May and/or June meetings.
6. Foundation Review – Mr. Brent Dunn, Vice President for University Advancement, reviewed gifts to the Foundation through January 2018.
7. Update Perkins Loan Program – Mr. Foucart updated the Board on the Perkins Loan Program, which expired in September 2017. He noted that they are currently in the process of returning loans.
8. Year to Date Financial Review – Mr. Foucart reviewed all funds through January 31, 2018, noting a slight decrease to the net position, but tracking well overall.
9. Adjournment – Mr. Frazier adjourned the Finance and Facilities Committee meeting at 10:39 a.m. on the motion of Mr. Gregory Spears, the second of Ms. Fry, and the unanimous approval of the committee.
Kristan Gochenauer
Secretary to the Board