MINUTES OF THE EXECUTIVE COMMITTEE
OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
SEPTEMBER 19, 2018
1. Roll Call:
Present - Ms. Carrie Tergin, Chair of the Board (by conference call)
Mr. Craig Frazier, Governor (by conference call)
Mr. Gabriel Gore, Vice Chair of the Board Governor (by conference call)
Mr. Kendall Seal, Governor (by conference call)
Also Present - Mr. Clifton M. Smart III, President
Mr. Michel Bampoe, Assistant Director of Human Resources
Ms. Donna Christian, Director of Internal Audit and Compliance
Ms. Amelia Counts, Governor (by conference call)
Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Ms. Rachael Dockery, General Counsel
Mr. Brent Dunn, Vice President for University Advancement
Dr. Frank Einhellig, Provost
Mr. Steve Foucart, Chief Financial Officer
Mr. Brad Kielhofner, University Engineer and Director Facilities Management
Mr. Marshall Kinne, Med-Pay Inc.
Dr. Shirley Lawler, Chancellor, West Plains Campus (by conference call)
Ms. Pam Mathis, Med-Pay Inc.
Ms. Beverly Miller, Governor (by conference call)
Mr. William Miller, Student Governor
Mr. Kyle Moats, Director of Athletics (by conference call)
Mr. Matt Morris, Vice President for Administrative Services
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Dr. Dee Siscoe, Vice President for Student Affairs
Mr. Gregory Spears, Governor (by conference call)
Ms. Carol Silvey, Governor (by conference call)
Ms. Hanna Sumpter, Student Reporter for the Standard
Mr. Terry Weber, Director of Plaster Student Union
Mr. Mark Wheeler, University Architect and Director of Planning, Design and Construction
Ms. Kristan Gochenauer, Secretary of the Board
2. Presiding – Ms. Carrie Tergin, Chair of the Board of Governors, called the Executive
Committee conference-call meeting to order at 3:01 p.m. in Room 203 of Carrington
Hall on the campus of Missouri State University in Springfield, Missouri.
3. Approval of Minutes – Ms. Tergin mentioned that the first item of business was the approval of the minutes for the open meeting of July 18, 2018. Mr. Kendall Seal so moved, receiving the second from Mr. Craig Frazier.
Motion passed 3-0.
4. Facilities and Equipment – Mr. Matt Morris, Vice President for Administrative Services, recommended approval of an intergovernmental agreement regarding law enforcement services with Missouri State University for fiscal year 2019 (Agreement No. 414-18). Total cost is $760,058.31 with agreement effective July 1, 2018 through June 30, 2019. A motion to approve was received from Mr. Seal, with a second from Mr. Gabriel Gore.
Motion passed 3-0.
Mr. Morris then recommended approval of bids and award of a contract for the rooftop air handling unit repairs at Plaster Student Union (Bids & Quotations No. 1563-18). The low bid of $388,690 plus alternate 1 was received from WMC, Inc. Total project budget is $500,000 with expected completion during winter break 2018/2019. Mr. Gore moved the resolution, receiving a second from Mr. Seal.
Motion passed 3-0.
5. Closed Meeting – It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri. Ms. Tergin asked if a resolution authorizing a closed meeting of the Board was prepared. Thereupon, the following resolution was presented for consideration:
BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held during a recess of this September 19, 2018, Executive meeting of the Board of Governors to consider items of business pursuant to:
A. R.S. Mo. 610.021(1). “Legal actions, causes of action, or litigation involving a public governmental body…”
B. R.S. Mo. 610.021(11) and (12). “Specifications for competitive bidding...;” and “Sealed bids and related documents...
C. R.S. Mo. 610.021(14). “Records which are protected from disclosure by law;”
Mr. Seal moved the approval of the resolution and Mr. Gore seconded the motion.
A roll call vote on the motion was as follows: those voting in favor – Governors Frazier, Gore, Seal and Tergin; those voting against – none.
Ms. Tergin declared the resolution passed unanimously. The open meeting was recessed at 3:06 p.m. to go into closed session.
The open meeting was reconvened at 4:13 p.m.
Ms. Carol Silvey reminded Board members of the Hass-Darr Hall dedication and ribbon cutting on Wednesday, September 26, 2018, on the Missouri State University-West Plains campus at 10:30 a.m.
6. Adjournment – Ms. Tergin adjourned the conference-call meeting at 4:15 p.m. on the motion of Mr. Gore, the second of Mr. Seal and the unanimous vote of the committee.
Kristan E. Gochenauer
Secretary of the Board