MINUTES OF THE EXECUTIVE COMMITTEE
OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
JULY 18, 2018
1. Roll Call:
Present - Ms. Carrie Tergin, Chair of the Board (by conference call)
Mr. Craig Frazier, Governor
Mr. Gabriel Gore, Vice Chair of the Board Governor (by conference call)
Mr. Kendall Seal, Governor (by conference call)
Also Present - Mr. Clifton M. Smart III, President
Ms. Louise Bigley, Assistant Professor, Nursing
Ms. Donna Christian, Director of Internal Audit and Compliance
Ms. Amelia Counts, Governor (by conference call)
Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Ms. Rachael Dockery, General Counsel
Dr. Frank Einhellig, Provost
Mr. Steve Foucart, Chief Financial Officer
Ms. Virginia Fry, Governor (by conference call)
Dr. Shirley Lawler, Chancellor, West Plains Campus (by conference call)
Mr. Jon Lee, Senior Systems Analyst and Chair of Staff Senate
Ms. Vicki Mattocks, Director of Financial Aid
Ms. Theresa McCoy, Director of Computer Services
Ms. Beverly Miller, Governor (by conference call)
Mr. William Miller, Student Governor
Mr. Matt Morris, Vice President for Administrative Services
Mr. Jeff Morrissey, Chief Information Officer
Mr. Kevin Piercy, Assistant Director of Computer Services
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Dr. Dee Siscoe, Vice President for Student Affairs
Mr. Gregory Spears, Governor (by conference call)
Mr. Mark Wheeler, University Architect and Director of Planning, Design and Construction
Dr. Shawn Wahl, Interim Dean, College of Arts and Letters
Mr. Mike Wills, Director of Procurement Services
Ms. Kristan Gochenauer, Secretary of the Board
2. Presiding – Ms. Carrie Tergin, Chair of the Board of Governors, called the Executive
Committee conference-call meeting to order at 4:04 p.m. in Room 203 of Carrington
Hall on the campus of Missouri State University in Springfield, Missouri.
3. Approval of Minutes – Ms. Tergin mentioned that the first item of business was the approval of the minutes for the open meeting of April 18, 2018. Mr. Craig Frazier so moved, receiving the second from Mr. Gabriel Gore.
Motion passed 3-0.
4. Procurement and Financial – Mr. Steve Foucart, Chief Financial Officer, presented a resolution summarizing Procurement Services’ Office activities from June 6, 2018, through July 13, 2018 (Purchasing Activity Report No. 468-18). The two items included in the resolution were:
• Approval recommended for Microsoft campus agreement through Interlocal Purchasing Systems Contract 3072210 with En Pointe Technologies. The agreement is effective for a three-year period, September 1, 2018, through August 31, 2021. First year cost is $172,250. A motion to approve was received from Mr. Frazier, receiving a second from Mr. Kendall Seal.
Motion passed 3-0.
• Approval recommended for the purchase of 52 Steinway Boston model pianos through Schmitt Music. Total cost is $1,612,570, which includes a trade-in allowance for existing pianos. President Clif Smart and Dr. Shawn Wahl, Interim Dean of the College of Arts and Letters, discussed how these signature pieces will be transformational to the College of Arts and Letters and programs campus wide. Mr. Gore made a motion to approve, receiving a second from Mr. Seal.
Motion passed 3-0.
Mr. Foucart then recommended approval of a resolution authorizing the execution and delivery of an equipment lease/purchase agreement in a principal amount not to exceed $1,620,000 to provide funds to finance the acquisition of pianos for use by the University; prescribing the security therefore; and prescribing other matters relating thereto (Finance No. 1073-18). Lease proposal to finance 52 Steinway pianos will be with Banc of America Public Capital Corp (BAPCC) at a fixed interest rate of 3.07% with final maturity no later than December 1, 2025. Mr. Frazier moved to approve the resolution, receiving a second from Mr. Seal.
Motion passed 3-0.
5. Facilities and Equipment – Mr. Matt Morris, Vice President for Administrative
Services, recommended approval of bids and award of a contract for the renovation
of rooms 101 and 118 in Carrington Hall (Bids & Quotations No. 1562-18). The low
bid of $296,705, by Rio Contracting, LLC, was received for the base bid plus alternates
1 and 2. Total project budget is $431,000 with work taking place during the fall 2018
semester. Mr. Gore moved the resolution, receiving a second from Mr. Frazier.
Motion passed 3-0.
6. Adjournment – Ms. Tergin adjourned the conference-call meeting at 4:30 p.m. on the motion of Mr. Gore, the second of Mr. Seal and the unanimous vote of the committee.
Kristan E. Gochenauer
Secretary of the Board