MINUTES OF THE EXECUTIVE COMMITTEE
OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
JULY 17, 2019
1. Roll Call:
Present - Mr. Gabriel Gore, Chair of the Board (by conference call)
Mr. Craig Frazier, Governor (by conference call)
Ms. Beverly Miller Keltner, Governor (by conference call)
Ms. Carrie Tergin, Governor (by conference call)
Also Present - Mr. Clifton M. Smart III, President (by conference call)
Mr. Keith Boaz, Senior Associate Athletic Director
Mr. Brad Bodenhausen, Associate Vice President for International Education and Training
Ms. Amelia Counts, Governor (by conference call)
Ms. Jen Cox, Assistant to the Vice President for Administrative Services
Ms. Donna Christian, Director of Internal Audit and Risk Management
Ms. Rachael Dockery, General Counsel and Chief Compliance Officer
Dr. Frank Einhellig, Provost
Mr. Steve Foucart, Chief Financial Officer (by conference call)
Ms. A’dja Jones, Director of Student Athlete Development and Community Relations
Mr. Dennis Lancaster, Dean of Academic Affairs, West Plains Campus (by conference
call)
Dr. Shirley Lawler, Chancellor, West Plains Campus (by conference call)
Mr. William Miller, Student Governor
Dr. Letitia White Minnis, Interim Dean, McQueary College of Health and Human Services
Mr. Kyle Moats, Director of Athletics
Mr. Matt Morris, Vice President for Administrative Services
Mr. Kendall Seal, Governor (by conference call)
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Ms. Carol Silvey, Governor (by conference call)
Mr. Gregory Spears, Governor (by conference call)
Mr. Mark Wheeler, University Architect and Director of Planning, Design and Construction
Mr. Mike Wills, Director of Procurement
Ms. Kristan Gochenauer, Secretary of the Board
2. Presiding – Mr. Gabriel Gore, Chair of the Board of Governors, called the Executive
Committee conference-call meeting to order at 4:08 p.m. in Room 203 of Carrington
Hall on the campus of Missouri State University in Springfield, Missouri.
3. Approval of Minutes – Mr. Gore mentioned that the first item of business was the approval of the minutes for the open and closed meetings of April 17, 2019. Ms. Beverly Miller Keltner so moved, receiving the second from Mr. Gabriel Gore.
Motion passed 3-0.
4. President – President Clif Smart gave an overview of the fiscal year 2021 capital improvements priorities for both the Springfield and West Plains campuses, which are due to the Coordinating Board of Higher Education (CBHE) by August 1, 2019. He reported that only the top priorities for both campuses will be considered for funding. For the Springfield campus, the top priority for fiscal year 2021 is renovation of the Professional Building, a $10 million project with an emphasis on workforce development, which if approved would be a 50/50 split. The West Plains campus top fiscal year 2021 priority is the new construction of a level 3 state of the art welding lab for the advanced welding technology program, which would be a $2.5 million project addressing specific work force needs not currently met by other community colleges in the area. If approved, funding would be a 50/50 split. There is a strong possibility that the Governor may include capital improvement priorities scored by CBHE in the budget. President Smart recommended approval of fiscal year 2021 capital improvements priorities – Springfield campus (Finance No. 1081-19) and approval of fiscal year 2021 capital improvements priorities – West Plains campus (West Plains Finance No. 34-19). A motion was made by Mr. Craig Frazier, receiving a second from Ms. Carrie Tergin.
Motion passed 3-0.
5. Procurement and Financial – Mr. Steve Foucart, Chief Financial Officer,
presented a resolution summarizing the Procurement Services’ Office activities from
April 12, 2019 through July 12, 2019 (Purchasing Activity Report No. 479-19). The
two items included in the resolution were:
• Approval recommended for catering and concessions operations with Spectra Food
Services and Hospitality contract C3935-1; amendment seven (7). This amendment extends
the term of the contract to June 30, 2029.
• Approval recommended for housing services contract C6938-1 with Bryan Properties.
Contract period would be September 1, 2019 through July 31, 2020 at an estimated
cost of $329,912.00. University Residence Life, Housing and Dining Services is not
a viable option due to the program sponsor request that participants have the same
housing arrangements as previous cohorts of the program.
Ms. Miller Keltner made a motion to approve the purchasing activity report, receiving a second from Mr. Frazier.
Motion passed 3-0.
6. Facilities and Equipment – Mr. Morris recommended approval of bids and award of a contract for the classroom addition at McQueary Family Health Sciences Hall (Bids & Quotations No. 1577-19). A low bid of $4,562,000.00 for the base bid plus alternates 1, 2, 4 and 5 was received from Branco Enterprises, Inc. Total budget is $6,250,000.00 with an expected completion prior to the fall 2020 semester. Ms. Tergin moved the resolution, receiving a second from Mr. Frazier.
Motion passed 3-0.
7. Adjournment – Mr. Gore adjourned the conference-call meeting at 4:32 p.m. on the motion of Ms. Miller Keltner, the second of Ms. Tergin and the unanimous vote of the committee.
Kristan E. Gochenauer
Secretary of the Board