MINUTES OF THE EXECUTIVE COMMITTEE
OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
APRIL 18, 2018
1. Roll Call:
Present - Ms. Carrie Tergin, Chair of the Board (by conference call)
Mr. Craig Frazier, Governor
Mr. Gabriel Gore, Vice Chair of the Board Governor (by conference call)
Mr. Kendall Seal, Governor (by conference call)
Also Present - Mr. Clifton M. Smart III, President
Dr. Jim Baker, Vice President for Research and Economic Development & International
Programs
Dr. Drew Bennett, Chancellor (by conference call)
Ms. Donna Christian, Director of Internal Audit and Compliance
Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Ms. Rachael Dockery, General Counsel
Mr. Brent Dunn, Vice President for University Advancement
Dr. Frank Einhellig, Provost
Mr. Steve Foucart, Chief Financial Officer
Ms. Teresa Frederick, Associate Director, Residence Life-Facilities
Ms. Virginia Fry, Governor (by conference call)
Mr. David Hall, University Emergency Manager
Mr. Tom Johnson, Director of Safety and Transportation
Ms. Beverly Miller, Governor (by conference call)
Mr. William Miller, Student Governor
Mr. Kyle Moats, Director of Athletics
Dr. David Meinert, Interim Dean, College of Business
Mr. Matt Morris, Vice President for Administrative Services
Mr. Cole Pruitt, Manager, Transportation, Safety and Transportation
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Mr. Gregory Spears, Governor (by conference call)
Ms. Hanna Sumpter, Student
Mr. Terry Weber, Director of Plaster Student Union
Mr. Mark Wheeler, University Architect and Director of Planning, Design and Construction
Mr. Mike Wills, Director of Procurement Services
Ms. Haley Zangl, Student
Ms. Kristan Gochenauer, Secretary of the Board
2. Presiding – Ms. Carrie Tergin, Chair of the Board of Governors, called the Executive
Committee conference-call meeting to order at 4:02 p.m. in Room 203 of Carrington
Hall on the campus of Missouri State University in Springfield, Missouri.
3. Approval of Minutes – Ms. Tergin mentioned that the first item of business was the approval of the minutes for the open meeting of March 21, 2018. Mr. Craig Frazier so moved, receiving the second of Mr. Kendall Seal.
Motion passed 3-0.
4. President – President Clif Smart presented a resolution (Gifts No. 172-18) to approve the naming of the Health and Wellness center the Bill and Lucille Magers Family Health and Wellness Center. A motion was made and seconded respectively by Mr. Gabriel Gore and Mr. Frazier.
Motion passed 3-0.
President Smart then requested approval of the 2018-2019 Fee Schedule resolution for the Springfield Campus (Fees No. 151-18). Effective July 1, 2018, Missouri State University Springfield campus will waive collecting $2.00 of the $4.00 per credit hour increase for Missouri resident undergraduate students and waive collecting $8.00 of the $13.00 per semester increase for student fees. This will result in an increase of 1% for Missouri resident undergraduate full time students for the 2018-2019 academic year under the terms of the Higher Education Student Funding Act. Mr. Frazier made a motion, receiving a second from Mr. Gore.
Motion passed 3-0.
President Smart requested approval of the 2018-2019 Fee Schedule resolution for the West Plains Campus (Fees No. 152-18). Effective July 1, 2018, Missouri State University-West Plains campus will waive collecting $5.00 of the $6.00 per credit hour increase for Missouri resident undergraduate students. This will result in an increase of 1% for Missouri resident undergraduate full time students for the 2018-2019 academic year under the terms of the Higher Education Student Funding Act. A motion was made by Mr. Seal and seconded by Mr. Frazier.
Motion passed 3-0.
5. Academic – Dr. Frank Einhellig, Provost, presented a resolution (Miscellaneous No. 32-18) requesting approval to apply for a United States Department of Agriculture Outreach Grant. Mr. Gore made a motion, receiving a second from Mr. Seal.
Motion passed 3-0.
6. West Plains – Dr. Drew Bennett, Chancellor, recommended approval of Jack McNevin as the recipient of an Honorary Associate of Applied Science degree from Missouri State University-West Plains (West Plains Awards No. 8-18). A motion was received from Mr. Frazier and seconded by Mr. Seal.
Motion passed 3-0.
7. Procurement and Financial – Mr. Steve Foucart, Chief Financial Officer, presented a resolution summarizing Procurement Services’ Office activities from March 16, 2018 through April 13, 2018 (Purchasing Activity Report No. 465-18). The four items included in the resolution were:
• Approval recommended for Charter Air Transportation Services for Intercollegiate Athletics – Football. Air Charter Services, Incorporated, was determined to be the lowest and best bid based on cost and other considerations. Estimated cost for the 2018 season is $267,741.00. Payment terms are 20% deposit with balance due 30 days prior to trip.
• Approval recommended to contract with Educational Institutional (E&I) Cooperative Services Contract CNR01354 for purchase of furniture for Woods House. Southwest Contract will be the manufacturer with an estimated cost of $486,636.00.
• Approval recommended to process membership dues payment for FY19 to Public Broadcasting Services (PBS). Estimated cost for one year is $625,000.00.
• Approval recommended for renewal of Contract C6892-1 with Fisk Limousines, Incorporated, to provide transit-system services for the University. Renewal is for July 1, 2018 through June 30, 2021 and is the first of four three-year contract renewal options within a fifteen-year contract term. Estimated cost per year is $1,300,000.00. Mr. Seal made motion, receiving a second from Mr. Frazier.
Motion passed 3-0.
8. Facilities and Equipment – Mr. Matt Morris, Vice President for Administrative
Services, recommended approval of bids and award of a contract for the Einstein Bagel
modifications at Glass Hall (Bids & Quotations No. 1556-18). The low bid of $199,800.00,
by Crossland Construction Company, Inc., was received for the base bid plus alternate
1. Total project budget is $265,000.00 with work scheduled to be completed by the
fall 2018 semester. Mr. Frazier moved the resolution, receiving a second from Mr.
Seal.
Motion passed 3-0.
Mr. Morris then recommended approval of bids and award of a contract for the FY18 preventative parking lot maintenance for the Springfield campus (Bids & Quotations No. 1557-18). The low bid of $287,750.00, by Ball Paving, Inc., was received for the base bid plus alternate 3. Total project budget is $355,000.00 with expected completion by the fall 2018 semester. Mr. Frazier made a motion, receiving a second from Mr. Seal.
Motion passed 3-0.
9. Adjournment – Ms. Tergin adjourned the conference-call meeting at 4:50 p.m. on the motion of Mr. Seal, the second of Mr. Frazier and the unanimous vote of the committee.
Kristan E. Gochenauer
Secretary of the Board