MINUTES OF THE EXECUTIVE COMMITTEE
OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
APRIL 17, 2019
1. Roll Call:
Present - Mr. Gabriel Gore, Chair of the Board (by conference call)
Mr. Craig Frazier, Governor (by conference call)
Ms. Carrie Tergin, Governor (by conference call)
Absent - Ms. Beverly Miller Keltner, Governor
Also Present - Mr. Clifton M. Smart III, President
Ms. Amelia Counts, Governor (by conference call)
Ms. Donna Christian, Director of Internal Audit and Risk Management
Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Ms. Rachael Dockery, General Counsel and Chief Compliance Officer
Dr. Frank Einhellig, Provost
Mr. Steve Foucart, Chief Financial Officer
Mr. David Hall, Director of University Safety
Ms. Afton Harper, Student Reporter for the Standard
Dr. Tammy Jahnke, Dean of the College of Natural and Applied Sciences
Ms. Rachel Knight, Assistant General Manager of KSMU and OPT
Ms. Ashley Larsen, Graduate Student
Dr. Shirley Lawler, Chancellor, West Plains Campus
Mr. Jon Lee, Chair, Staff Senate
Ms. Tinsley Merriman, Student
Mr. William Miller, Student Governor
Dr. Letitia White Minnis, Interim Dean of the McQueary College of Health and Human
Services
Mr. Matt Morris, Vice President for Administrative Services
Ms. Andrea Mostyn, Director of University Communications
Ms. Jennifer Patillo, Graduate Student
Mr. Kendall Seal, Governor (by conference call)
Ms. Jennifer Severson, Director of Accounting and Budgeting, Financial Services
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Ms. Carol Silvey, Governor (by conference call)
Dr. Dee Siscoe, Vice President for Student Affairs
Mr. Gregory Spears, Governor (by conference call)
Mr. Gary Stewart, Director of Residence Life, Housing and Dining Services
Ms. Angela Strider, Assistant Director of Residence Life-Business Services
Mr. Terry Weber, Director of Plaster Student Union
Ms. Li Weiyu, Student
Ms. Yiwei Weiyu, Student
Mr. Mark Wheeler, University Architect and Director of Planning, Design and Construction
Ms. Tammy Wiley, General Manager of KSMU
Mr. Mike Wills, Director of Procurement
Mr. Connor Wilson, Student
Ms. Kristan Gochenauer, Secretary of the Board
2. Presiding – Mr. Gabriel Gore, Chair of the Board of Governors, called the Executive
Committee conference-call meeting to order at 4:00 p.m. in Room 203 of Carrington
Hall on the campus of Missouri State University in Springfield, Missouri.
3. Approval of Minutes – Mr. Gore mentioned that the first item of business was the approval of the minutes for the open and closed meetings of March 20, 2019. Mr. Craig Frazier so moved, receiving the second from Ms. Carrie Tergin.
Motion passed 3-0.
4. President – President Clif Smart summarized the fee resolutions. The House passed a budget which includes a $4.7 million increase for the University. The Senate is expected to vote on a budget next week, which as of right now includes a $10 million increase for the University. With the uncertainty of the State budget, it is important to note that the fee resolution is essentially a tentative decision.
President Smart reviewed the Springfield campus fee resolution, which includes a 5.07% tuition increase as well as other fee increases across campus. President Smart requested approval of the Springfield campus fee resolution (Fees No. 153-19). A motion was made by Ms. Tergin, receiving a second from Mr. Frazier.
Motion passed 3-0.
President Smart then reviewed the West Plains campus fee resolution, which includes a $2.00 per credit hour increase as well as additional fee increases across campus. President Smart requested approval of the West Plains campus fee resolution (Fees No. 16-19). A motion was made by Mr. Frazier, receiving a second from Ms. Tergin.
Motion passed 3-0.
Final tuition decisions will not be made today. A robust budget conversation will take place at the May Board of Governors’ meeting, with final budget approval requested at the June Board of Governors’ meeting.
5. West Plains – Dr. Shirley Lawler, Chancellor, recommended approval of lease agreement for the lease of space in Hass-Darr Hall at 201 Garfield Avenue, West Plains, Missouri (West Plains Agreement No. 55-19). Ms. Tergin moved to approve, receiving a second from Mr. Frazier.
Motion passed 3-0.
Dr. Lawler then recommended approval of Clarence “Porky” Barber as the recipient of an Honorary Associate of Applied Science degree from Missouri State University-West Plains (West Plains Award No. 9-19). Mr. Frazier moved to approve, receiving a second from Ms. Tergin.
Motion passed 3-0.
6. Procurement and Financial – Mr. Steve Foucart, Chief Financial Officer,
presented a resolution summarizing the Procurement Services’ Office activities from
March 15, 2019 through April 10, 2019 (Purchasing Activity Report No. 476-19). The
two items included in the resolution were:
• Approval recommended for bank depository services with BancorpSouth. Contract
period will be July 1, 2019 through June 30, 2022 with two optional one-year renewal
periods.
• Approval recommended for the procurement of food service equipment through Sourcewell
Contract 091918-TMK through Tri-Mark at an estimated cost of $275,000. Purchased
equipment is for the summer 2019 Plaster Student Union Food Court refresh project.
In addition, Mr. Foucart recommended approval of revisions to G1.01-7 Article VII Contracts, Loans, Checks, Deposits, Expense Reimbursements, Indemnification and Appropriation for Annual Expenses and G8.09 Operating Funds Cash Reserves Policy (Board Policies No. 120-19).
Ms. Tergin made a motion to approve the purchasing activity report and revisions to G1.01-7 and G8.09, receiving a second from Mr. Frazier.
Motion passed 3-0.
7. Facilities and Equipment – Mr. Matt Morris, Vice President for Administrative Services, recommended approval of bids and award of a contract for the construction of the Ozarks Education Center at Bull Shoals Field Station (Bids & Quotations No. 1571-19). A low bid of $1,730,000.00 for the base bid was received from Branco Enterprises, Inc. Total budget is $2,200,000.00 with an expected completion by the end of fall 2019 semester. Mr. Frazier moved the resolution, receiving a second from Ms. Tergin.
Motion passed 3-0.
Mr. Morris then recommended approval of bids and award of a contract for the FY19 preventative parking lot maintenance for the Springfield campus (Bids & Quotations No. 1572-19). The low bid of $309,755.00 for the base bid plus alternates 1, 2, and 3 was received from Ball Paving, Inc. Total budget is $390,000.00 with expected completion prior to the 2019 fall semester. Ms. Tergin moved to approve the resolution, receiving a second from Mr. Frazier.
Motion passed 3-0.
8. Closed Meeting – It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri. Mr. Gore asked if a resolution authorizing a closed meeting of the Board was prepared. Thereupon, the following resolution was presented for consideration:
BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held during a recess of this April 17, 2019, Executive meeting of the Board of Governors to consider items of business pursuant to:
A. R.S. Mo. 610.021(1). “Legal actions, causes of action, or litigation involving a public governmental body…”;
B. R.S.Mo. 610.021(3). “Hiring, firing, disciplining or promoting of particular employees by a public governmental body...”; and
C. R.S.Mo. 610.021(13). “Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment...;”
Mr. Frazier moved the approval of the resolution and Ms. Tergin seconded the motion.
A roll call vote on the motion was as follows: those voting in favor – Governors Frazier, Gore, and Tergin; those voting against – none.
Mr. Gore declared the resolution passed unanimously. The open meeting was recessed at 4:52 p.m. to go into closed session.
The open meeting was reconvened at 5:04 p.m.
9. Adjournment – Mr. Gore adjourned the conference-call meeting at 5:04 p.m. on the motion of Ms. Tergin, the second of Mr. Frazier and the unanimous vote of the committee.
Kristan E. Gochenauer
Secretary of the Board