MINUTES OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
MAY 17, 2018 1:00 P.M.
1. Roll Call
Present - Ms. Carrie Tergin, Chair
Ms. Amelia Counts, Governor
Ms. Craig Frazier, Governor
Ms. Virginia Fry, Governor
Mr. Gabriel Gore, Governor
Ms. Beverly Miller, Governor
Mr. William Miller, Student Governor
Mr. Kendall Seal, Governor
Ms. Carol Silvey, Governor
Mr. Gregory Spears, Governor
Also Present - Clifton M. Smart III, President
Jim Baker, Vice President for Research and Economic Development & International Programs
Drew Bennett, Chancellor of the West Plains Campus
Donna Christian, Director of Internal Audit and Compliance
Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Rachael Dockery, General Counsel
Brent Dunn, Vice President for University Advancement
Frank Einhellig, Provost
Stephen Foucart, Chief Financial Officer
Victor Matthews, Dean, College of Humanities and Public Affairs
Kyle Moats, Director of Athletics
Matt Morris, Vice President for Administrative Services
Jeff Morrissey, Chief Information Officer
Wes Pratt, Chief Diversity Officer
Suzanne Shaw, Vice President for Marketing & Communications
Dee Siscoe, Vice President for Student Affairs
Kristan Gochenauer, Secretary of the Board
2. Presiding – The presiding officer for the meeting was Ms. Carrie Tergin, Chair of the Board of Governors. She called the meeting to order at 1:00 p.m. in the Traywick Parliamentary Room in the Plaster Student Union on the campus of Missouri State University in Springfield, Missouri.
Ms. Tergin welcomed Mr. William Miller, new Student Governor, to the Board.
3. Approval of Board of Governors’ Meeting Minutes – Ms. Tergin then requested the approval of the minutes for the open and closed meetings of February 23, 2018 and March 21, 2018. Mr. Craig Frazier so moved, receiving the second from Ms. Carol Silvey.
Motion passed 9-0.
4. Consent Agenda – Ms. Tergin noted that the next item of business on the agenda was the approval of the Consent Agenda for this meeting. The items included in the Consent Agenda are:
President
Approval of Extension to Employment Agreement for Head Women’s Basketball Coach Kellie
Harper (Human Resources No. 1579-18).
Approval of FY2018/2019 Employment Agreements for Assistant Coaches for Men’s Basketball (Human Resources No. 1580-18).
Approval of FY2018/2019 Employment Agreements for Assistant Coaches for Volleyball (Human Resources No. 1581-18).
Approval of FY2018/2019 Employment Agreement for Associate Coach for Strength and Conditioning – Administrator (Human Resources No. 1582-18).
Approval of FY2018/2019 Employment Agreement for Assistant Coach for Football (Human Resources No. 1583-18).
West Plains Campus
Approval of Actions Concerning Academic Employees (West Plains Campus Personnel No.
418-18).
Approval of Actions Concerning West Plains Campus Non-Academic Employees (West Plains Campus Personnel No. 419-18).
Approval of Fiscal Year 2019 Salary and Benefits Overview for Missouri State University-West Plains Coaches (West Plains Personnel No. 420-18).
Approval of Expenditures to Implement Student-Approved Capital Projects (West Plains Student Policies No. 14-18).
Approval of a Modification to the FY19 Fee Resolution to Reflect the Facilities Management Agreement Pricing for the Grizzly Lofts Beginning with the Fall 2018 Semester (West Plains Fees No. 15-18).
Procurement and Financial
Approval of Procurement Activity Report (Purchasing Activity Report No. 466-18).
Facilities and Equipment
Approval of Activity Report for the Months of February 2018 and March 2018 (Activity
Report No. 301-18).
Approval of Ratification of Lease Amendment for Television Tower Space for KOZJ-Joplin between Missouri State University and American Tower Asset Sub, LLC (Agreement No. 408-18).
Approval of Bids and Award of a Contract for the Exterior Improvements to Hill Hall (Bids & Quotations No. 1558-18).
Human Resources Items
Approval of Actions Concerning Academic Employees (Human Resources No. 1584-18).
Approval of Actions Concerning Non-Academic Employees (Human Resources No. 1585-18)
Mr. Gregory Spears made a motion to approve the Consent Agenda, receiving a second from Ms. Virginia Fry.
Motion passed 9-0.
5. Making Our Missouri Statement – Approval of Resolution to Acknowledge the 2017-18 Excellence in Public Affairs for Faculty and Staff Award Recipients – Dr. Rachelle Darabi, Associate Provost for Student Development and Public Affairs, read the resolution recommending approval to acknowledge the 2017-18 Excellence in Public Affairs for faculty and staff award recipients (Awards No. 81-18). Faculty award winners were Abigale Ehlers and Ana Estrella-Riollano. Staff award winners were Gilbert Adkins, Priscilla Childress and Susan Martindale. Moved and seconded, respectively, by Mr. Frazier and Mr. Spears.
Motion passed 9-0.
6. Committee Reports:
A. Mr. Spears highlighted the Risk Management and Audit Committee meeting. During
closed session, three reports were reviewed and recommendations have been implemented.
During the open meeting, the committee discussed the G1.33 Fraud Policy. Mr. Spears
made a motion to recommend approval of the G1.33 Fraud Policy (Board Policies No.
113-18). Mr. Frazier seconded the motion.
Motion passed 9-0.
B. Ms. Beverly Miller provided a summary of the Programs and Planning Committee meeting. Dr. David Hough, Dean of the College of Education, Dr. Chris Craig, Deputy Provost, and Ms. Rachel Heinz, College of Education, gave a presentation on the Bear POWER program. The College of Education has been working to secure grants, establishing partnerships and develop curriculum with the first cohort of ten Bear POWER students scheduled to start January 2019.
C. Mr. Frazier then gave a report of the Finance and Facilities Committee meeting. The meeting included an appropriations update and overview of the fiscal year 2019 budget recommendations for Springfield and West Plains campuses. A one-time employee retention payment was discussed. Further review and approval of the budget and retention payment will take place at the June Board meeting. An overview of the Bond documents for the Woods House, the OPTV Tower collapse and the purchase agreement for the new residence hall was given. Mr. Frazier made a motion to recommend approval of the G8.09 Operating Funds Cash Reserves Policy (Board Policies No. 114-18). Ms. Amelia Counts seconded the motion.
Motion passed 9-0.
7. President’s Report – President Smart welcomed everyone to commencement weekend at Missouri State. He stated that in the three commencement ceremonies tomorrow, we will graduate 2,631 students on the Springfield campus, including 2,005 undergraduate degrees and 626 graduate degrees; 91 of which are doctorates. On Saturday, 262 student will graduate with associate degrees on the West Plains campus.
President Smart reported on the Association of Governing Board’s (AGB) Annual Conference, which he attended with Governor Tergin, Governor Gore and Kristan Gochenauer, Board Secretary. Governors Tergin and Gore highlighted key aspects of the conference emphasizing collaboration and leadership. The next conference is scheduled for April 2019.
President Smart gave a legislative update noting that Friday, May 18, 2018, is the last day of the Missouri legislative session. He shared that this year the focus has been on two priorities to include restoration of state funding and modification of our statutory degree restrictions. President Smart thanked Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations, and the entire Government Relations team for their good work this year.
President Smart requested approval of the appointment of Shirley Lawler as Chancellor of the Missouri State University-West Plains campus. Ms. Silvey made a motion, receiving a second from Ms. Beverly Miller.
Motion passed 9-0.
He then introduced Dr. Shirley Lawler, Chancellor for West Plains, who briefly spoke to the Board about herself, and stated she is looking forward to working at the West Plains campus. President Smart acknowledged Mr. Matt Morris, Vice President for Administrative Services, for his work on the search committee. He then recognized Dr. Drew Bennett, Chancellor of West Plains, for his accomplishments and congratulated him on his retirement.
8. West Plains – Dr. Drew Bennett, Chancellor of the West Plains Campus, thanked the Board and President Smart stating it has been an honor serving as Chancellor of the West Plains campus. He believes the relationship between the Springfield and West Plains campuses is the strongest it has ever been and sees the West Plains campus as a “springboard” to the Springfield campus.
9. Academic Affairs:
A. Faculty Senate Report – Dr. Cynthia MacGregor, Chair of the Faculty Senate, stated
that this would be her last meeting and announced that Dr. Tom Dicke, the new Chair
of the Faculty Senate, will present at the June Board of Governors meeting. She reported
on the progress of the 2017-18 Ad Hoc Committees of the Faculty Senate. Dr. MacGregor
then reported on other Faculty Senate activities and shared information regarding
the Faculty Senate Resolutions, passed on April 26, 2018, to include Professor Salary
Incentive Program, Tuition Benefits, Internal Senate Action Regarding Faculty Senate
Committee on University Budget and Priorities and Internal Senate Action on Department
Head Hiring.
B. Report from the Provost – Dr. Frank Einhellig, Provost, presented a resolution
of appreciation for Dr. Cynthia MacGregor’s exemplary service as Chair of the Faculty
Senate for the 2017-2018 academic year. Moved and seconded, respectively, by Ms. Silvey
and Ms. Fry.
Motion passed 9-0.
Dr. Einhellig then gave an update on Program Accreditation highlighting the Colleges of Health and Human Services and Natural and Applied Sciences.
Dr. Einhellig shared the names of the six recipients of the Missouri State University Foundation Awards for Excellence in Teaching, Research, and Service for 2018, some of whom were present:
• Service – Dr. Paul Durham (Biology) and Dr. James Parsons (Music)
• Research – Dr. Kyoungtae Kim (Biology) and Dr. Ridwan Sakidja (Physics, Astronomy
and Materials Science)
• Teaching – Dr. Amanda Brodeur (Biomedical Sciences) and Ivy Yarckow-Brown (Criminology)
• Governor’s Award for Excellence in Teaching – Ivy Yarckow-Brown (Criminology)
Dr. Michael G. Burton, Chair of the fourteenth annual Public Affairs Conference, reported on the success of this year’s conference, Sustainability in Practice: Consensus and Consequences. He noted that the attendance/participation rate was the highest in all the years the conference has been held and acknowledged the faculty, staff and students for their hard work.
10. Diversity and Inclusion:
A. Mr. Wes Pratt, Assistant to the President/Chief Diversity Officer, reported on
the 2018 Collaborative Diversity Conference titled Facing racism in 2018 and beyond:
A changing dynamic. Mr. Pratt stated that the conference was a success secondary to
the hard work of the committee, the quality of the speakers and presentations and
the support of sponsors.
11. Student Affairs:
A. Report from Student Body President – Mr. Brandon McCoy, Student Body President,
gave a report from the West Plains campus. He then gave an overview of accomplishments
for the Springfield campus, highlighting the most recent. He stated it has been an
honor to serve the students and thanked Ms. Caitlin Schaefer, Student Body Vice President,
and Mr. Conner Aller, Chief of Staff, for their hard work behind the scenes. He then
introduced the 2018-2019 Student Body President, Isaiah Villarreal, a junior majoring
in Management.
B. Student Affairs Report – Dr. Dee Siscoe, Vice President for Student Affairs,
offered a commendation to Mr. Brandon McCoy for service as Student Body President
and a commendation to Ms. Caitlin Schaefer for service as Student Body Vice President.
A motion was made by Mr. Spears and seconded by Mr. Kendall Seal.
Motion passed 9-0.
Dr. Siscoe asked for approval of the 2018 Wall of Fame Inductees (Awards No. 82-18) approving former Missouri State University employees to be added to the Wall of Fame. The 2018 recommended inductees are – Mr. Greg Burris, Dr. Ben Fuqua, Ms. Susan Hom, Ms. Mary Kennedy, Ms. Chyrel Love Miller and Dr. James Pettijohn. Moved and seconded, respectively, by Ms. Counts and Mr. Seal.
Motion passed 9-0.
12. Staff Senate Report – Mr. Robert Moore, Staff Senate Chair, recognized Dr. Cynthia MacGregor for her leadership and support as Faculty Senate Chair as well as Mr. Brandon McCoy and Ms. Caitlin Schaefer for their work in Student Government. He shared that the book club continues to be a high point with record interest for the upcoming summer session. Mr. Moore shared that Staff Senate is excited that Pineapple Whip will be on campus May 23 and the upcoming all staff picnic is scheduled for June 1. He then reported the staff senate election outcomes. Mr. Jonathan Lee will be the 2018-2019 Chair and Ms. Adja Jones the 2018-2019 Chair-Elect.
Mr. Matt Morris, Vice President for Administrative Services, presented a resolution to commend Mr. Robert Moore for his outstanding service as Staff Senate Chair for 2017-2018. Mr. Gabriel Gore made a motion, receiving a second from Ms. Counts.
Motion passed 9-0.
13. Financial:
A. Mr. Steve Foucart, Chief Financial Officer, recommended approval of a resolution
for auxiliary enterprise system revenue bond series 2018A (Finance No. 1068-18). Mr.
Frazier so moved, receiving the second of Ms. Fry.
Motion passed 9-0.
14. Facilities and Equipment:
A. Mr. Morris requested approval of build to suit real estate purchase agreement for
new residence hall to be constructed at 630 East Madison, Springfield, Missouri (Agreement
No. 409-18). Located on the corner of Madison and Holland, the multi-story building
will include a four story-parking garage as well as three stories of living space.
The purchase price is subject to a cap of $24,000,000 with expected completion April
2020. Ms. Silvey moved the resolution, receiving a second from Mr. Frazier.
Motion passed 9-0.
15. New Business:
A. Alumni Initiatives – Mr. Brent Dunn, Vice President for University Advancement,
gave a brief overview of the Alumni Association. The Alumni Association began in 1941.
In 1981, the Foundation was created and the Alumni Association was moved under its
umbrella. Alumni Association engagement is coast to coast and internationally, but
national trends are showing a decrease in involvement and giving. Ms. Lori Fan, Director
of the Alumni Association, shared the Alumni Associations latest engagement strategy
as well as current initiatives to grow alumni partnerships, involvement and giving
at the University. This includes digital forms of engagement, volunteer opportunities,
collaboration and clearly defined ways for alumni to directly connect to the University.
Ms. Fan introduced staff members Ms. Debra Branson, Associate Director Alumni Relations,
Ms. Candice Wolf, Assistant Director Alumni Activities and Ms. Shellie Jones, Assistant
Director of Alumni Engagement. An upcoming engagement is the MarooNation Volunteer
Engagement Forum, scheduled June 22-23, 2018, here on the Missouri State University
campus.
16. Closed Meeting – It was determined that the Board of Governors needed to meet
in a
closed session to consider items of business provided in the Revised Statutes of Missouri.
Ms. Tergin asked if a resolution authorizing a closed meeting of the Board was prepared.
Thereupon, the following resolution was presented for consideration:
BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting with closed records and closed vote, be held during a recess of this May 17, 2018, meeting of the Board of Governors to consider items of business pursuant to:
A. R.S.Mo. 610.021(20). “Confidential or privileged communications between a public governmental body and its auditor,…”
Mr. Silvey moved the approval of the resolution and Mr. Frazier seconded the motion.
A roll call vote on the motion was as follows: those voting in favor – Governors Counts, Frazier, Fry, Gore, Miller, Seal, Silvey, Spears, and Tergin; those voting against – none.
Ms. Tergin declared the resolution passed unanimously. The open meeting recessed at 3:54 p.m. to go into closed session.
The open meeting was reconvened at 5:21 p.m.
Date of Next Meeting – The date of the next regularly scheduled meeting was set for Friday, June 22, 2018, at 1:00 p.m. in West Plains, Missouri.
17. Adjournment – Ms. Tergin adjourned the meeting at 5:21 p.m., on the motion of Mr. Spears, the second of Ms. Fry, and the unanimous vote of the Board.
Kristan Gochenauer
Secretary to the Board