MINUTES OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
June 16, 2006
1. Roll Call
Present- Mr. Michael Duggan, Governor (by conference call)
Mr. Michael Franks, President of the Board (by conference call)
Mr. Brian Hammons, Governor
Ms. Mary Sheid, Vice President of the Board
Mr. Ryan Sivill, Student Governor
Ms. Phyllis Washington, Governor (by conference call)
Mr. John Winston, Governor
Also
Present- Michael Nietzel, President
Kent Thomas, Chancellor of the West Plains Campus
Greg Onstot, Vice President for University Advancement
Frank Einhellig, Acting Provost
Greg Burris, Vice President for Administrative and Information Services
Jim Baker, Vice President for Research and Economic Development
Don Aripoli, Vice President for Student Affairs
Kent Kay, Chief Financial Officer
John Black, General Counsel
John McAlear, Secretary of the Board
2. Presiding --- The presiding officer for the meeting was Ms. Mary Sheid, Vice President of the Board of Governors. She called the meeting to order at 9:00 a.m. in Faurot Hall on the campus of Missouri State University in Mountain Grove, Missouri.
3. Minutes --- Ms. Sheid noted that the first item of business on the agenda was the approval of the minutes submitted by the Secretary for the open and closed meetings of May 18, 2006. Mr. Duggan moved to approve the minutes as presented. Mr. Franks seconded the motion.
Motion passed 6-0.
4. President's Office --- Dr. Michael Nietzel first presented a resolution (Finance No. 989-06) approving the FY2007 Internal Operating Budget. He reminded the Board that he presented an overview of the Educational and General Fund of the budget at the May meeting with the new philosophy and process that were followed in the budget preparation. The entire budget, including all funds, was distributed to the Board prior to this meeting for their perusal. Total FY07 System Operating Expenses are $208,340,596. Total FY07 System Estimated Operating Revenues and Net Non-Operating Revenues are $209,810,004. This is an approximate 5% growth over last year. Mr. Kent Kay, Chief Financial Officer, then gave a brief overview of the funds that were not highlighted in the May meeting. The Designated Funds are budgeted at $26,866,023 in revenues, $27,427,253 in operating expenses, and $814,386 in net non-operating revenues. The Auxiliary System Funds are budgeted at $32,789,308 in revenues, $28,095,809 in operating expenses, and $3,957,138 in net non-operating expenses. Restricted funds are budgeted at $10,621,145 in both estimated operating revenues and operating expenses. Lastly, the West Plains Campus fund is budgeted at $3,566,031 in revenues, $8,521,738 in operating expenses, and $4,892,190 in net non-operating revenues. Ms. Sheid asked if there was a motion to approve the FY07 Internal Operating Budget for all university funds. Moved by Ms. Washington and seconded by Mr. Winston.
Motion passed 6-0.
Dr. Nietzel next presented a resolution (Agreement No. 177-06) approving a twelve-month extension of the consultation agreement with Mr. Jerry Burch as legislative consultant to the University. Moved by Mr. Franks and seconded by Mr. Duggan.
Motion passed 6-0.
Mr. Bill Rowe then presented the resolution (Human Resources No. 1204-06) approving the FY2007 Overview of Salaries and Benefits for Athletics Administrators and Coaches. Moved by Mr. Duggan and seconded by Mr. Franks.
Motion passed 6-0.
Dr. Nietzel next presented a resolution (Administration No. 8-06) to approve changing the name of the Physical Plant Administration to Facilities Management and the corresponding needed changes in the Faculty Handbook along with the needed change in the Faculty Handbook to reflect the title change of several years ago of the Internal Auditor to Director of Internal Audit. Moved by Mr. Duggan. Seconded by Mr. Hammons.
Motion passed 6-0.
5. Educational:
a. Report from the Acting Provost --- Dr. Frank Einhellig, Acting Provost, presented
the following resolutions for the Board's approval:
Approval of new program – Master of Science in Student Affairs (Curriculum No. 293-06).
Approval of new program – Master of Science in Project Management (Curriculum No. 294-06).
Approval of new program – Bachelor of Arts in Global Studies (Curriculum No. 295-06).
Approval of new program – Bachelor of Science in Entrepreneurship (Comprehensive) (Curriculum No. 296-06).
Motion made by Mr. Duggan, receiving the second of Mr. Winston.
Motion passed 6-0.
Dr. Einhellig then presented the following resolutions for the Board's consideration:
Approval of new program – Joint Graduate Certificate in Geospatial Information Sciences (Curriculum No. 297-06).
Approval of new program – Graduate Certificate Program in Orientation and Mobility (Curriculum No. 298-06).
Approval of new program – Graduate Certificate Program in Autism Spectrum Disorders (Curriculum No. 299-06).
Moved by Mr. Duggan and seconded by Mr. Franks.
Motion passed 6-0.
Dr. Nietzel next presented a resolution commending Dr. Einhellig for his continuing service to Missouri State University, but specifically for his work as Acting Provost during 2005-06. Moved by Mr. Winston and seconded by Mr. Duggan.
Motion passed 6-0.
6. Research and Economic Development --- Dr. Jim Baker, Vice President for Research and Economic Development, first reported that at the recent Missouri Broadcasters Association Awards Banquet, KSMU received as many awards as all of the other Missouri public radio stations combined. Ozark Public Television was the only public television station to win any awards.
He then presented a resolution (Curriculum No. 300-06) approving the establishment of the Center for Biomedical and Life Sciences (CBLS) to support advanced technology research and development in the biomedical and life sciences. This new Center will be a complementary center to the Center for Applied Science and Engineering (CASE) and both centers would be under the administrative umbrella of the Jordan Valley Innovation Center. Dr. Paul Durham will be the Director of the new Center. Dr. Baker also reported that the Missouri Department of Economic Development has designated the Jordan Valley Innovation Center and its sub-centers, CASE and the proposed CBLS as a Missouri Innovation Center. Moved by Mr. Hammons. Seconded by Ms. Washington.
Motion passed 6-0.
7. West Plains Campus --- Mr. Kent Thomas, Chancellor of the West Plains Campus, presented the following
resolutions for the Board's consideration:
Approval of the Purchasing Activity Report for the month of May 2006 for the West Plains Campus (West Plains Campus Purchasing Activity Report No. 24-06). This report includes the renewal of the contract with the City of West Plains to lease the West Plains Civic Center for certain school functions for the period of July 1, 2006 through June 30, 2007.
Approval of the Building Report dated May 23, 2006 for the West Plains Campus (West Plains Campus Building Report No. 101-06).
Approval of actions concerning academic employees of the West Plains Campus (West Plains Personnel No. 251-06).
Approval of actions concerning non-academic employees of the West Plains Campus (West Plains Personnel No. 252-06).
Approval of the FY07 Salary and Benefits Overview for Missouri State University-West Plains Athletics' Coaches (West Plains Personnel No. 253-06).
Moved by Mr. Franks. Seconded by Mr. Duggan.
Motion passed 6-0.
8. Student Affairs --- Dr. Don Aripoli, Vice President for Student Affairs, presented the following resolutions for the Board's consideration:
Approval of change in name for Office of Records and Registration to Office of Registrar (Administration No. 9-06).
Approval of distribution of free copies of the News-Leader beginning in fall semester 2006 (Student Policies No. 87-06).
Approval of amendments to the Code of Student Rights and Responsibilities (Student Policies No. 88-06).
Moved by Ms. Washington. Seconded by Mr. Duggan.
Motion passed 6-0.
9. Financial:
a. Purchases and Contracts --- Mr. Kent Kay, Chief Financial Officer, presented the
following resolutions for the Board's consideration:
Purchases exceeding $100,000 from May 18, 2006 through June 2, 2006 (Purchasing Activity Report No. 283-06).
Purchases exceeding $100,000 from June 3, 2006 through June 15, 2006 (Purchasing Activity Report No. 284-06).
Moved by Mr. Franks. Seconded by Ms. Washington.
Motion passed 6-0.
b. Development Report – Mr. Greg Onstot, Vice President for University Advancement, presented a resolution (Human Resources No. 1205-06) for the approval of additional fringe benefits for certain employees to be funded by Missouri State University or the Missouri State University Foundation. Moved by Mr. Franks and seconded by Mr. Hammons
Motion 6-0.
He next presented a resolution (Agreement No. 178-06) for the approval of the 2006-2007 lease for space not to exceed 40,580 square feet in the Meyer Alumni Center. Moved by Mr. Duggan and seconded by Mr. Hammons.
Motion passed 6-0.
10. Facilities and Equipment --- Mr. Greg Burris, Vice President for Administrative and Information Services, presented the following resolutions for the Board's consideration:
Approving the Activity Report for the month of May 2006 (Activity Report No. 162-06).
The fuel oil tank replacement at the Power House (Bids & Quotations No. 1179-06); Kennedy Contractors, only bid received of $482,000 for the base bid; total project budget established at $710,000.
The sewer line improvement at the Mountain Grove campus (Bids & Quotations No. 1180-06); Courtney Excavation and Construction, low bid of $62,500 for the base bid; total project budget set at $91,970.
The FY08 Capital Appropriations Request (Finance No. 990-06) - the Facilities Reutilization Plan (FREUP) Phase 1 is again listed as the University's top-priority project and is included at the same amount as last year. The Ozarks Public Health Institute has been renamed as the Ozarks Public Health & Life Science Center. The Broadway Hall on the West Plains Campus is being renamed the Broadway Hall Allied Health Building.
Moved by Ms. Washington and seconded by Mr. Duggan.
Motion passed 6-0.
Mr. Burris then presented the following resolutions for the Board's consideration:
An intergovernmental agreement for law enforcement services with the City of Springfield for FY07 at a cost of $542,470 (Agreement No. 179-06).
A lease agreement with Credo Development, LLC for studio/teaching space (Agreement No. 180-06). This 2,709 square feet of space is located at 931 South Kickapoo. Annual cost for rental shall be $16,500.
A sewer easement acquisition on the Mountain Grove Campus at a purchase price of $9,000 (Land No. 90-06).
A traffic, parking, and pedestrian circulation plan cooperative agreement between the University and the City of Springfield (Agreement No. 181-06) – at a cost to the University of up to $40,000.
Architectural and Engineering Services for the JQH Arena (Architects & Engineers No. 619-06); Ellerbe Becket, Inc., for $4,261,000 plus reimbursable expenses. This agreement is in addition to the programming phase that was authorized in May. This agreement will authorize schematic design, design development, construction documents, and additional design and oversight services to occur during and after construction.
Moved by Mr. Winston and seconded by Mr. Franks.
Motion passed 6-0.
11. Human Resources --- Mr. Burris then presented the following resolutions for the Board's consideration:
Actions concerning academic employees (Human Resources No. 1206-06).
Actions concerning nonacademic employees (Human Resources No. 1207-06).
Approval of revisions to the Employee Handbook for Administrative, Professional and Support Staff (Human Resources No. 1208-06).
Additional actions concerning academic employees (Human Resources No. 1209-06).
Moved by Mr. Franks and seconded by Mr. Duggan.
Motion passed 6-0.
The open meeting recessed at 10:20 a.m. and then reconvened at 10:30 a.m.
12. President's Office (continued) --- Dr. Michael Nietzel first reported that the agenda included a list of twelve benchmark institutions, which will be included in the long-range plan. Using these benchmark institutions will be one of the ways we measure our performance and progress. We will use these institutions to: 1) observe how well other institutions are doing on important public measures of performance such as graduation and retention rates; 2) look at best practices such as compensation and organizational policies; and 3) compare how much progress they make in the same time period as we make. He next commented on the JQH Arena project. The team is now assembled with J.E. Dunn as the Construction Manager and Ellerbe Becket as the architects. Dr. Nietzel reported that the long-range plan was posted on the web on May 31, 2006. He hopes the Board will consider approving the plan at their August 4th meeting. He next added that he recently traveled to India and visited three different educational institutions where we have relationships. He ended his report by indicating that enrollment projections for Fall 2006 are looking good.
13. Educational (continued):
a. Faculty Senate Report --- Dr. Mark Richter, Chair of the Faculty Senate, first
introduced Dr. Tom Kane of the Psychology department as the chair-elect of the Faculty
Senate. He added that they have been very busy recommending faculty to serve on the
various university committees for the next year.
b. Report from the Office of the Provost--- Dr. Einhellig next reported that during the past year, there have been 96 vacancies in faculty positions. Of 71 searches, 41 positions have been filled, 22 searches are ongoing, and 8 searches have been identified as failed searches. He also reported that the CBHE has approved the Bachelor of Science in Exercise and Movement Science.
14. West Plains Campus (continued) --- Mr. Kent Thomas reported that it was his pleasure to announce the endowment of the honors program on the West Plains Campus, thanks to Bill and Virginia Darr,
15. Student Affairs (continued):
a. Report from Student Body President --- Mr. Sean Cain, President of the Student
Body, reported that they are diligently working on the Recreation Center referendum
to be ready for the Homecoming election. He added that the SGA is taking the student
seating initiative that worked very well with the basketball program last year and
working to implement something similar during this year's football season.
b. Report from Vice President for Student Affairs --- Dr. Aripoli reported that enrollment management is not just finding good students – it's also retaining the students that are here. Our retention rate has gone from 62% to 73% and it dropped last year to 72%. We are looking at ways to increase retention and our goal is 80% to 82%.
16. Staff Senate --- Mr. Ben Boslaugh, Chair of the Staff Senate, reported that, after hearing a presentation on Work Life by Dr. Nietzel, the Staff Senate passed a resolution to encourage Dr. Nietzel to form a task force on Work Life.
17. Finance (continued):
a. Development Report --- Mr. Onstot reported that this is the 25th full fiscal year
of the Foundation and we are having our best year ever. We are up about $3 million
when compared to the same time last year – we are at $10.6 million in total gift dollars
received through eleven months. He also reported that the Founder's Club annual event
is tonight we should have around 300 hundred attendees.
18. Date of Next Meeting --- The date of the next scheduled meeting (a board retreat) was set for July 20-21, 2006 in Neosho, Missouri.
19. Adjournment--- Ms. Sheid adjourned the meeting at 11:10 a.m. on the motion of Mr. Winston, the second of Mr. Hammons, and the unanimous vote of the Board.
John W. McAlear
Secretary