MINUTES OF THE BOARD OF GOVERNORS
SOUTHWEST MISSOURI STATE UNIVERSITY
JULY 30, 2004
1. Roll Call
Present- Dr. Barbara Burns, President of the Board
Mr. Thomas Carlson, Governor
Mr. William Darr, Governor
Mr. Michael Duggan, Governor
Mr. Michael Franks, Vice President
of the Board
Absent- Ms. Mary Sheid, Governor
Ms. Phyllis Washington, Governor
Ms. Kelli Wolf, Student Governor
Also
Present- Kent Thomas, Chancellor of the West Plains
Campus
Greg Onstot, Vice President for University
Advancement
Bruno Schmidt, Vice President for Academic
Affairs
Don Aripoli, Vice President for Student
Affairs
Kent Kay, Associate Vice President
for Finance
Greg Burris, Vice President for Administration
& Finance
John F. Black, General Counsel
John W. McAlear, Secretary of the Board
2. Presiding --- The presiding officer for the meeting was Dr. Barbara Burns, President
of the Board of Governors. She called the meeting to order at 9:20
a.m. in the Parliamentary Room of the Plaster Student Union on the
campus of Southwest Missouri State University in Springfield, Missouri.
3. Minutes --- Dr. Burns noted that the first item of business on the agenda was the
approval of the minutes submitted by the Secretary for the open and
closed meetings of June 18, 2004 and the open and closed meetings of
July 7, 2004 of a committee of the Board of Governors. Mr. Duggan
moved to approve the minutes as presented. Mr. Franks seconded the
motion.
Motion passed 5-0.
4. Educational:
a. Report from Vice President for Academic Affairs --- Dr. Bruno Schmidt, Vice President for Academic Affairs, presented
the following resolutions for the Board's consideration:
Establishing the Technology Management Graduate Certificate Program
in the Department of Industrial Management (Curriculum No. 269-04).
Establishing the Internal Auditing Graduate Certificate Program
in the School of Accountancy (Curriculum No. 270-04).
Establishing the Internal Auditing Undergraduate Certificate Program
in the School of Accountancy (Curriculum No. 271-04).
Moved by Mr. Franks and seconded by Mr. Carlson.
Motion passed 5-0.
5. West Plains Campus:
a. Report from the West Plains Campus --- Mr. Kent Thomas, Chancellor, reported that he attended the graduation
ceremonies at LNU in Dalian, China earlier this month and we had 120
graduates cross the stage. He then presented the following resolutions
for the Board's consideration:
Approval of Purchasing Activity Report for the month of June 2004
(West Plains Campus Purchasing Activity Report No. 20-04). This report
included the renewal of the cooperative agreement with Missouri Incutech
Foundation to provide a Program Director of business and industry training
for SMSU-West Plains. The agreement begins on September 18, 2004 and
remains in effect for a period of one year.
Approval of actions concerning academic employees of the West Plains
Campus (West Plains Personnel No. 219-04).
Approval of an amended lease with Fybar Service Corporation effective
December 1, 2003 and expiring November 30, 2008 for a 10,000 square
foot building and lot located at 401 E. 17th St., Mountain Grove, Missouri (West Plains Agreement No. 17-04).
He explained that this agreement was approved a few months ago but
the other party has asked for a change that would cost us an additional
$5,183.44. This is a binding contract and we would not need to agree
to this but the other party has agreed from the beginning that we could
purchase the building at the depreciated cost at the conclusion of
the lease. The change is that we will be responsible for paying the
county and city taxes and the insurance. Agreeing to this change will
maintain good relations with a significant donor to the University.
Approval of actions concerning non-academic employees of the West
Plains Campus (West Plains Personnel No. 220-04).
Moved by Mr. Carlson. Seconded by Mr. Darr.
Motion passed 5-0.
6. Student Affairs:
a. Report from Student Body President --- Ms. Lindsay Haymes, Vice-President of the Student Body, reported that
they will be having a cabinet retreat next weekend. They will be establishing
their work plan for the academic year so they can hit the ground running
when school starts.
b. Report from Vice President for Student Affairs: Dr. Don Aripoli, Vice President for Student Affairs, reported that
the name of Career Services will be changed to Career Center beginning
in August. He then distributed a chart showing the Fall 2004 instructional
cost at each of the Missouri public universities. Out of thirteen
institutions, we are 6th from the bottom in total cost. He next presented the following resolutions
for the Board's consideration:
A resolution amending the Code of Student Rights and Responsibilities
(Student Policies No. 78-04). This amendment shows the new fee structure
for fines, brings the code in compliance with our expressive activity
policy, and changes some of the wording that is used.
A resolution approving a list of ten employees who served SMSU prior
to 1950 to be added to the Wall of Fame located on the third floor
of the Plaster Student Union (Awards No. 8-04)
Moved by Mr. Darr and seconded by Mr. Duggan.
Motion passed 5-0.
7. Staff Senate Report --- Mr. Phil Nichols, Chairperson of the Staff Senate, gave a report to
the Board. He mentioned that at their July meeting, they discussed
the idea of subsidized staff child care at the University Child Care
Center. He appointed a committee to bring forth a recommendation that
will be presented to the University's Fringe Benefit Committee.
8. Report from the President --- In Dr. Keiser's absence, Mr. Thomas presented a resolution (Board Policies
No. 34-04) approving procedures for presentations to the Board by the
Faculty Senate, the Staff Senate, and the Student Government Association
(SGA). He explained that procedures for making presentations to the
Board have never been formally approved for the Staff Senate and the
Student Government Association. This resolution establishes the procedures
outlined in the Faculty Bylaws for presentations to the Board by the
Faculty Senate as the procedures for all three bodies – the Faculty
Senate, the Staff Senate, and the SGA. Mr. Carlson asked that the
administration work with the three bodies so that their report items
could be included in the Board packets so the Governors are not surprised
by what is presented. Board Policies No. 34-04 was moved by Mr. Franks
and seconded by Mr. Carlson.
Motion passed 5-0.
Mr. Thomas next presented a resolution (Board Policies No. 35-04)
approving guidelines for members of the Board for travel in China.
The University will pay/reimburse the travel expenses for any member
of the Board one time during their tenure as a Board member with a
maximum of $2,500 per trip. Moved by Mr. Darr. Seconded by Mr. Carlson.
Motion passed 5-0.
9. Financial:
a. Development Report --- Mr. Greg Onstot, Vice President for University Advancement, presented
the Development Report for the year ending June 30, 2004. He reported
that the $9,285,422 in gifts received this fiscal year is a record
total. The numbers of gifts received this year were almost exactly
the same as last year. He then distributed another report that broke
out the $9,285,422 as to how the gift dollars were designated. Mr.
Onstot finished his presentation by reporting that during the past
year, we had an 18.3% return on our endowment pool. The endowment
pool as of June 30, 2004 was $35,664,493.
b. Financial Report --- Mr. Kent Kay, Associate Vice President for Finance, reported that he
did not have a financial report this month as we have been busy closing
the books in preparation for the year-end audit.
He then presented a resolution (Finance No. 979-04) approving the
Request for 2006 Operating Funds for SMSU-Springfield, West Plains,
and Mountain Grove Campuses. In addition to our FY 2005 core appropriation
of $80,295,971, we are requesting an additional $12,556,557. This
additional amount is made up of three decision items –
1) Equitable per student funding of $3,310,412. SMSU is currently
funded $619 less per FTE student than the mean of comparable four-year
higher education institutions in Missouri. Receiving $619 more per
FTE student would result in an increase of almost $10 million so this
decision item has been requested over a three-year period.
2) Restoration of excess cuts to higher education in FY03 and FY04
in the amount of $4,317,557. Higher education institutions, which
receive 14.74% of General Revenue and Lottery Funds, absorbed 68.2%
of the funding reductions. This has also been requested over a three-year
period.
3) Cost to continue (or maintenance of current programs)
total of $4,928,588. Conservatively, we have estimated that costs
will increase two percent for salaries and operating expenses, five
percent for scholarships, and two percent of replacement value for
equipment additions.
Moved by Mr. Franks and seconded by Mr. Duggan.
Motion Passed 5-0
c. Purchases & Contracts --- Mr. Kay then presented the following resolutions for the Board's consideration:
Purchases exceeding $25,000 from June 18, 2004 through July 15,
2004 (Purchasing Activity Report No. 245-04).
Purchases exceeding $25,000 from July 16, 2004 through
July 29, 2004 (Purchasing Activity Report No. 246-04).
Moved by Mr. Carlson and seconded by Mr. Duggan.
Motion passed 5-0.
10. Facilities and Equipment --- Mr. Greg Burris, Vice President for Administration and Finance, first
reported that they have looked at the approval thresholds for purchasing
and construction items that governing boards at our peer institutions
are approving. He plans on bringing this information to the Board
at the August 20, 2004 meeting. Mr. Carlson then mentioned that he
understood that on the recent soft-drink contract, there was some frustration
by the losing bidder because they were not able to look at the other
bids until after the Board of Governors had awarded the contract.
Their only option at that point was to take it to court. He understood
that some universities have the staff award the contract which then
would open the bids for all to see. At that point, a losing bidder
could appeal to the Board. He wondered if this type of procedure would
be possible. Mr. Burris responded that they would look at this issue
and address it in the report that will be presented in three weeks.
He next presented the following resolutions for the Board's consideration:
Approving the July 19, 2004 Building Report (Building Report No. 136-04).
Approving the Activity Report for the month of June 2004 (Activity Report No. 139-04).
Testing services in conjunction with the field testing at Plaster Sports Complex (Architects & Engineers No. 595-04); Jeffery L. Bruce & Company L.L.C., for a fee not to exceed $3,000 plus reimbursable expenses. Additional services of up to $2,000 as described in this agreement may be authorized and approved as necessary.
Acoustical consultation services in conjunction with the modifications to the dance classroom in McDonald Hall and Arena (Architects & Engineers No. 596-04); Bruce Moore, AIA, for an hourly fee with a not-to-exceed amount of $3,000 plus reimbursable expenses. Additional services of up to $1,500 as described in this agreement may be authorized and approved as necessary.
Testing services in conjunction with the swimming pool surge tank coating at Hammons Student Center (Architects & Engineers No. 597-04); Palmerton & Parrish at an hourly fee with a total amount not to exceed $1,024 plus reimbursable expenses. Additional services of up to $500 as described in this agreement may be authorized and approved as necessary.
Professional engineering services in conjunction with the HVAC testing and balancing for laboratories located in Temple Hall and Kemper Hall (Architects & Engineers No. 598-04); Systems Testing and Analysis, Inc, for a fee not to exceed $5,000 plus reimbursable expenses. Additional services of up to $2,000 as described in this agreement may be authorized and approved as necessary.
Moved by Mr. Franks. Seconded by Mr. Darr.
Motion passed 5-0.
Mr. Burris then presented a resolution (Policies & Procedures
No. 99-04) approving Information Technology Policies. It was discovered
that the Board had only approved portions of our policy. We have now
updated all of these policies and seek the Board's approval. Moved
by Mr. Duggan and seconded by Mr. Darr.
Motion passed 5-0.
He then reported that they have elected to delay
the resolution
regarding the energy conservation
project until the August 20, 2004
meeting. They have been analyzing
different funding options.
11. Human Resources ---Mr. Burris next presented the following resolutions:
Actions concerning academic employees (Human Resources No. 1138-04). He asked that the name of John McAlear listed under Addendum C for supplemental payments for teaching assignments be removed from the listing as he will be addressed in a separate resolution.
Actions concerning non-academic employees (Human Resources No. 1139-04).
Moved by Mr. Carlson, receiving the second of Mr. Darr.
Motion passed 5-0.
Mr. Burris then asked Mr. Howard Berriman to provide some background on the College and University Retirement Plan (CURP). Mr. Berriman explained that most university employees are enrolled in the Missouri State Employees Retirement Plan (MOSERS). This is a non–contributory defined benefit plan. In 2002, MOSERS added CURP as a second plan. This plan is exclusively for faculty hired since July 1, 2002. CURP is a defined contribution plan. The State of Missouri hired a company to administer the plan for the state colleges. He explained that CURP did not define retirement and each university is being asked to come up with its own definition of "retirement." Mr. Burris then presented a resolution (Human Resources No. 1140-04) approving the definition of "retirement" for faculty enrolled in CURP. Moved by Mr. Carlson and seconded by Mr. Darr.
Motion passed 5-0.
Mr. Burris then distributed the following resolutions for the Board's consideration:
Approval of the FY05 two percent salary increase for
37 graduate assistants previously approved by the Board (Human Resources
No. 1141-04)
Additional actions concerning non-academic employees (Human Resources
No. 1142-04). This one action approves supplemental pay for John McAlear
for his additional responsibilities in connection with the Presidential
Search Committee.
Moved by Mr. Duggan. Seconded by Mr. Carlson.
Motion passed 5-0.
Mr. Burris next briefed the Board that we have updated
our Disadvantaged Business Enterprise (DBE) Program in connection with
the second Intermodal Transfer Facility. We established a new DBE
goal, held a public hearing, and are in a 45-day comment period. After
the comment period (mid August), the program will be submitted to the
Department of Transportation. If approved, the last portion of the
FTA monies for the new facility will be released.
12. Unfinished Business --- Mr. Franks reported that he is very heartened with the progress of
the presidential search committee at this point. It has been a very
open process. He estimates that we are about one meeting ahead of
schedule. He hopes that at our next meeting, the advertising format
and plan will be finalized.
13. Date of Next Meeting --- The date of the next regularly scheduled meeting was set for August
20, 2004.
14. Adjournment--- Dr. Burns adjourned the meeting at 10:45 a.m. on the motion of Mr.
Duggan, the second of Mr. Darr, and the unanimous vote of the Board.
John W. McAlear
Secretary