MINUTES OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
DECEMBER 16, 2011
1. Roll Call
Present- Mr. Stephen Bough, Governor
Ms. Elizabeth Bradbury, Governor
Mr. Gordon Elliott, Chair of the Board
Mr. Brian Hammons, Governor
Mr. Peter Hofherr, Governor
Mr. Stephen Hoven, Governor
Mr. Orvin Kimbrough, Governor (by conference call)
Mr. Brandt Shields, Student Governor
Ms. Cathy Smith, Vice Chair of the Board
Mr. John Winston, Governor (by conference call)
Also
Present- Clifton Smart III, Interim President
Drew Bennett, Chancellor of the West Plains Campus
Frank Einhellig, Interim Provost
Earle Doman, Vice President for Student Affairs
Ken McClure, Vice President for Administrative and Information Services
Jim Baker, Vice President for Research and Economic Development
Kenneth Coopwood, Vice President for Diversity and Inclusion
Stephen Foucart, Interim Chief Financial Officer
Brent Dunn, Vice President for University Advancement
Penni Groves, Interim General Counsel
John McAlear, Secretary of the Board
2. Presiding --- The presiding officer for the meeting was Mr. Gordon Elliott, Chair of the Board of Governors. He called the meeting to order at 9:00 a.m. in the Traywick Parliamentary Room in the Plaster Student Union on the campus of Missouri State University in Springfield, Missouri. Mr. Elliott welcomed and introduced three new governors, Mr. Stephen Bough of Kansas City, Mr. Stephen Hoven of St. Louis, and Mr. Peter Hofherr of St. James. He added that the new governors participated in an all-day orientation session yesterday.
3. Approval of Minutes:
a. Board of Governors’ Meetings --- Mr. Elliott mentioned that the first item of business was the approval of the minutes for the open meeting of October 28, 2011. Mr. Hammons so moved, receiving the second of Mr. Kimbrough.
Motion passed 6-0-3 (Mr. Bough, Mr. Hoven, and Mr. Hofherr abstained).
4. Student Affairs:
a. Citizen Scholar Recognition --- Dr. Earle Doman, Vice President for Student Affairs, presented a resolution (Awards No. 43-11) approving the following students as Citizen Scholars for 2011-2012: Rebekah Allen, Alison Bos, Rachel Greatwood, Lindsay Kittrell, Deanne Vassalli, and Samantha Warner. Moved by Ms. Bradbury and seconded by Mr. Hammons.
Motion passed 9-0.
Ms. Cathy Smith, Chair of the Board’s Student Affairs Committee introduced each of the Citizen Scholars, and Student Governor Brandt Shields and Dr. Doman presented them with a crystal globe. The Citizen Scholar Award Wall was then unveiled in the back of the Parliamentary Room that showed this year’s group picture of Citizen Scholars added to the display.
5. Financial:
a. Presentation of June 30, 2011, Audit Report --- Mr. Stephen Foucart, Interim Chief Financial Officer, introduced Ms. Rachel DWiggins and Ms. Kim Hamm, of BKD. Ms. DWiggins presented the year-end financial statements to the Board. She reported that the University did receive a clean, or unqualified, opinion on its financial statements. Total assets increased about $57 million this year, and total liabilities were up about $33 million resulting in an increase in Net Assets of almost $25 million.
6. Consent Agenda --- Mr. Elliott noted that the next item of business on the agenda was the approval of the Consent Agenda for this meeting. The items included in the Consent Agenda are:
West Plains Campus
Approval of Activity Report dated November 30, 2011 (West Plains Campus Activity Report No. 92-11).
Approval of actions concerning West Plains Campus academic employees (West Plains Campus Personnel No. 332-11).
Approval of actions concerning West Plains Campus non-academic employees (West Plains Campus Personnel No. 333-11).
Springfield Campus Purchases/Contracts
Approval of Procurement Activity Report for the period October 29, 2011, through December 2, 2011 (Purchasing Activity Report No. 365-11).
Approval to extend contract 1755-1 for Student Health Insurance with Academic HealthPlans, Inc., for two additional plan years 2012-2013 and 2013-2014 (Purchase Approval No. 121-11).
Approval of revisions to Governing Policies to reflect department and name change (Board Policies No. 71-11). The University’s ZipCard Office and its ZipCard have been changed to BearPass Office and the BearPass card.
Facilities and Equipment
Approval of Activity Report for the month of October 2011 (Activity Report No. 227-11).
Approval of Activity Report for the month of November 2011 (Activity Report No. 228-11).
Roof replacement at Temple Hall (Bids & Quotations No. 1382-11); Joplin Roofing Co., low bid of $499,980 for the base bid; total project budget established at $650,000.
Approval of revisions to G8.06 Contracts for Construction and G8.07 Contracting for Professional Services to reflect department name change (Board Policies No. 72-11).
Human Resources Items
Actions concerning academic employees (Human Resources No. 1373-11).
Actions concerning non-academic employees (Human Resources No. 1374-11).
Salary adjustments for academic employees (Human Resources No. 1375-11).
Salary adjustments for non-academic employees (Human Resources No. 1376-11).
Ms. Bradbury made a motion to approve the Consent Agenda receiving a second from Mr. Hoven.
Motion passed 9-0.
7. President’s Report --- Mr. Clif Smart, Interim President, first reported that the 2012 session of the Missouri General Assembly begins on Wednesday, January 4, 2012. He added that last Friday, we had a half-day day meeting with state senators and representatives from this area. He next mentioned that our two primary goals during the 2012 session are: 1) to limit any reduction in our FY13 State appropriation; and 2) to return to being able to lease our property to private individuals. Last year, a bill was passed that does not allow us to enter into leases without obtaining legislative approval. Representative Thompson has pre-filed a bill in the House to correct this and Senator Dixon will file an identical bill in the Senate.
Mr. Smart next briefed the Board on Statewide Performance Measures. He explained that Governor Jay Nixon desires to distribute future new funding based on the success of universities achieving specific performance measures. Obviously, this is at least a year off as there will be no new funding this coming year. The way this would work is that if you hit all six performance goals, you would obtain the standard across-the-board increase. If you only met three of the performance goals, you would only receive half of the standard increase. Discussions have been held on what the performance measures will be. Five of the performance measures will be the same for each university. Each university will select its own, unique sixth measure. Dr. Frank Einhellig, Interim Provost, then reported that for our sixth measure, we have decided to focus on the number or percentage of students in the year who participate in a high impact experience related to our public affairs mission.
Mr. Smart then summarized the campus-wide budget development process. The Executive Budget Committee, whose 21 members include 9 faculty members, has been working hard this Fall. Based on the best information at the time, the four critical budget assumptions are: 1) that state appropriations would be reduced by about 5%; 2) that our enrollment would be the same as Fall 2010, which would mean about an increase of 200 students compared to this Fall; 3) that tuition would increase by no more than CPI; and 4) that we would have some additional expenses, including the mid-year salary increases this year that would have to be funded through reallocations. Recent information points to the state appropriation possibly being reduced more than 5%, which could change the other assumptions. Other budget committees established to work on the FY13 Internal Operating Budget include an Administrative Budget Committee, an Academic Affairs Budget Committee, and a separate committee for each College. When we have the final budget assumptions based on Governor Nixon’s budget, than all of these committees will begin work in earnest. Our fee resolution comes to the Board at the March meeting and our recommended internal operating budget will be presented to the Board at the May meeting with the Board taking action on the budget in June.
8. Academic Affairs:
a. Faculty Senate Report --- Dr. Terrel Galloway, Chairperson for the Faculty Senate, had Dr. Paula Kemp, Chair of the Honorary Doctorate Committee, present a resolution (Awards No. 44-11) recommending that the honorary doctorate degree, Doctor of Public Affairs (A.P.D.), be conferred upon Mr. Shawn Askinosie at the Commencement Ceremony in May 2012 in recognition of his extraordinary achievements in the area of Public Affairs. Moved by Mr. Hammons and seconded by Ms. Bradbury.
Motion passed 9-0.
Dr. Galloway then briefed the Board on the November and December Faculty Senate meetings. One action at their December meeting was to pass a resolution to implement the recommendations of the Faculty Senate Ad Hoc Committee regarding Department Chairs/Heads which dealt with their selection process, their appointment period, a preference for internal candidates, their evaluation, and their possible recall.
b. Report from the Provost --- Dr. Frank Einhellig first presented the following resolutions for the Board’s consideration:
Approval of Master of Science in Athletic Training (Curriculum No. 346-11).
Approval of Accelerated Master’s, MSED Secondary Education-Mathematics (Curriculum No. 347-11).
Approval of Accelerated Master’s, Health Promotion and Wellness Management (Curriculum No. 348-11).
Moved by Ms. Smith and seconded by Ms. Bradbury.
Motion passed 9-0.
Dr. Einhellig next reported on the delivery of a Master of Health Administration Degree to St. John’s employees and on the recent collaborative work with Ozarks Technical Community College.
9. Research and Economic Development --- Dr. Jim Baker, Vice President for Research and Economic Development, reported that through November 30, 2011, they are down in the number of proposals submitted, but there are more faculty/staff involved in proposals this year. Funds awarded of about $10.1 million are tracking about the same level as last year.
10. Diversity and Inclusion --- Dr. Kenneth Coopwood, Vice President for Diversity and Inclusion, reported that he has completed nearly 100 meetings and appearances in which they have discussed the business case for diversity and how the diversity agenda going forward will be an asset in providing excellence not only in the classroom but also outside of the classroom experience. He added that he is working on the infusion of diversity initiatives in the Annual Development Plan for employees so that supervisors can engage employees in daily awareness and activity in the diversity agenda. He also reported that the number of multicultural leadership scholarship applicants has increased by 27%. Mr. Bough commented that he was proud of the institution when he saw that one of the three major goals in the long-range plan was diversity and inclusion.
11. West Plains Campus --- Dr. Drew Bennett, Chancellor of the West Plains Campus, presented a resolution (West Plains Land Purchase No. 32-11) for the purchase of property at 307 Missouri Avenue in West Plains, Missouri. This property is in the campus footprint and is directly across from their admissions office. Moved by Mr. Hammons and seconded by Mr. Hofherr.
Motion passed 9-0.
Dr. Bennett next commented that if the Board approves the Gohn Hall project on the West Plains Campus later in today’s meeting, the groundbreaking ceremony will be held on December 22, 2011.
12. Student Affairs (continued):
a. Report from Student Body President --- Mr. Scott Turk, President of the Student Body, gave a short report to the Board including the funding of more bike racks on campus which will add more than 100 spaces on campus. He also reported that an initiative passed last year for an electric vehicle has been accomplished with the arrival of the new vehicle.
b. Report from Vice President for Student Affairs --- Dr. Earle Doman, Vice President for Student Affairs, reported that the Subway restaurant in the Plaster Student Union was the number one store for the month of November in sales and patron count out of 366 stores in this territory consisting of Kansas and western Missouri.
13. Financial (continued):
a. Development Report --- Mr. Brent Dunn, Vice President for University Advancement, reported that total gift dollars received by the Missouri State University Foundation through November 30, 2011, are up about $200,000 when compared to the same time period last year.
b. Financial Report --- Mr. Stephen Foucart, Interim Chief Financial Officer, first presented a report detailing the revenues and expenditures of the Presidential Carry Forward Funds in FY2011. At June 30, 2011, the Presidential Carry Forward Fund Balance totals about $29.8 million.
He next presented a resolution (Purchase Approval No. 122-11) ratifying the contract entered into between the Las Vegas Tournaments, Inc., and Missouri State University. Moved by Mr. Hammons and seconded by Mr. Hoven.
Motion passed 9-0.
Mr. Foucart then presented a resolution (Purchasing Activity Report No. 366-11) for Office of Procurement Services activities from December 3, 2011, through December 16, 2011. Moved by Ms. Bradbury. Seconded by Mr. Hofherr.
Motion passed 9-0.
14. Facilities & Equipment --- Mr. Ken McClure, Vice President for Administrative and Information Services, presented the following resolutions for the Board’s consideration:
Roof replacement at Melton Hall on the West Plains Campus (Bids & Quotations No. 1383-11); Bales Construction Company, low bid of $331,700 for the base bid plus alternate number one; total project budget established at $390,000.
Renovation and addition to Gohn Hall (Bids & Quotations No. 1384-11); Bales Construction Company, Inc., low bid of $2,072,232 for the base bid plus alternates 1, 3, and 4; total project budget set at $2,500,000.
Professional services in conjunction with the Residence Hall renovations in 2012 (Architects & Engineers No. 679-11); Butler, Rosenbury & Partners, for a fixed fee of $179,500 plus reimbursable expenses. Additional services of up to $30,000 as described in this agreement may be authorized and approved as necessary.
Approval of an amendment to Memorandum of Understanding between Missouri State University and the University of Missouri-Kansas City for the Doctor of Pharmacy Program (Agreement No. 282-11). This amendment extends the deadline for entering into a binding letter of intent to no later than March 15, 2012, to set forth the conditions for the space development at Brick City.
Moved by Ms. Smith and seconded by Ms. Bradbury.
Motion passed 9-0.
15. Human Resources --- Mr. McClure next presented the following resolution for the Board’s consideration:
Approval of 403(b) Plan Modifications (Human Resources No. 1377-11). This reflects rule changes enacted by the Internal Revenue Service and Treasury Department.
Moved by Mr. Hofherr, receiving the second of Mr. Hoven.
Motion passed 9-0.
16. Unfinished Business – Ms. Penni Groves, Interim General Counsel, presented a resolution (Bylaws No. 20-11) approving revisions to the Bylaws of the Board of Governors. She explained that this is the second reading of this revision. The major change in this revision is deleting the Non-discrimination Policy Statement from the Bylaws as there is a separate Governing Policy stating the University’s Non-discrimination Policy Statement. Moved by Ms. Smith. Seconded by Ms. Bradbury.
Motion passed 9-0.
Mr. Elliott then announced that the meeting times for the 2012 Board of Governors’ meetings on February 17, March 30, June 22, and October 19 will be moved from 10:00 a.m. to 1:00 p.m. This will allow board committee meetings to be held in the morning on those dates, which will enable governors to travel on Thursday night or early Friday morning, meet on Friday, and return home after the Board meeting on Friday afternoon. Everyone agreed to these time changes.
Mr. Hoven next thanked Mr. Elliott, President Smart, the administration, and the faculty for the time and commitment put forth to educate the new members of the Board.
17. Closed Meeting --- It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri. Mr. Elliott asked if a resolution authorizing a closed meeting of the Board was prepared. Thereupon, the following resolution was presented for consideration:
BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held immediately following this December 16, 2011, meeting of the Board of Governors to consider items of business pursuant to:
a. R.S.Mo. 610.021(1). “Legal actions, causes of action, or litigation involving a public governmental body…”
- R.S.Mo. 610.021(3). “Hiring, firing, disciplining or promoting of particular employees by a public governmental body…”
- R.S.Mo. 610.021(13). “Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment,…”
Ms. Smith moved the approval of the resolution and Mr. Hoven seconded the motion.
A roll call vote on the resolution was as follows: those voting in favor – Governors Bough, Bradbury, Elliott, Hammons, Hofherr, Hoven, Kimbrough, Smith, and Winston; those voting against – none.
Mr. Elliott declared the resolution passed unanimously.
18. Date of Next Meeting --- The date of the next regularly scheduled meeting was set for Friday, February 17, 2012, at 1:00 p.m. on the Springfield Campus.
19. Adjournment--- Mr. Elliott adjourned the meeting at 11:15 a.m. on the motion of Ms. Bradbury, the second of Mr. Bough, and the unanimous vote of the Board.
John W. McAlear
Secretary