MINUTES OF THE EXECUTIVE COMMITTEE
OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
July 20, 2016
1. Roll Call:
Present - Mr. Joe Carmichael, Vice Chair of the Board (by conference call)
Dr. Peter Hofherr, Chair of the Board (by conference call)
Ms. Carrie Tergin, Governor (by conference call)
Absent - Ms. Virginia Fry, Governor
Also
Present - Mr. Greg Spears, Governor (by conference call)
Ms. Beverly Miller, Governor (by conference call)
Mr. Clif Smart, President
Mr. Ryan DeBoef, Chief of Staff
Ms. Rachael Dockery, General Counsel
Mr. Matt Morris, Vice President for Administrative Services
Dr. Dee Siscoe, Vice President for Student Affairs
Mr. Doug Sampson, University Architect and Director of Planning, Design and Construction
Mr. Brent Moore, Chief Engineer of Ozarks Public Television
Mr. Steve Foucart, Chief Financial Officer
Mr. Mike Wills, Director of Procurement Services
Mr. Ryan Reed, Coordinator for Access Programs
Mr. Gary Stewart, Director of Residence Life, Housing and Dining Services
Dr. Dave Muegge, Director of Health and Wellness Services
Dr. Lynn Cline, Professor, Meyer Library
Dr. Steve Robinette, Associate Vice President of International Programs
Dr. Elizabeth Strong, Director of Study Away (by conference call)
Mr. Keith Boaz, Senior Associate Athletic Director
Ms. Kristan Gochenauer, Secretary of the Board
Mr. John W. McAlear, Past Secretary of the Board
2. Presiding – Dr. Peter Hofherr, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 4:00 p.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.
3. Approval of Minutes – Dr. Hofherr mentioned that the first item of business was the approval of the minutes for the open meeting of June 15, 2016. Mr. Joe Carmichael so moved, receiving the second of Ms. Carrie Tergin.
Motion passed 3-0.
4. Procurement and Financial --- Mr. Steve Foucart, Chief Financial Officer, presented a resolution (Purchasing Activity Report No. 441-16) summarizing Procurement Services’ activities from June 10, 2016, through July 14, 2016:
• Approval to award contract to International Studies Abroad to establish a continued physical presence on Missouri State University’s campus. Total cost of $103,500 is for the initial three-year contract term. Subject to continued need and satisfactory performance, the University will exercise two renewable three-year options.
• Approval to renew Contract C6191-1 with Yankee Book Peddler for the purchase of Class B1 Books for the period of July 1, 2016 – July 1, 2017. The contract cost is $180,000. This renewal is the third renewal of five available renewal options. Subject to continued satisfactory performance, the University will renew future years of the agreement on an annual basis.
Ms. Tergin offered a motion to approve. Mr. Carmichael seconded the motion.
Motion passed 3-0.
5. Facilities and Equipment --- Mr. Matt Morris, Vice President for Administrative Services, first presented a resolution for the award of a contract for broadcast tower maintenance at Ozarks Public Television in Fordland, Missouri (Bids & Quotations No. 1528-16). Precision Communications, Inc., submitted the only bid received of $158,400 for the base bid, which is in line with anticipated costs. The total project budget is set at $177,000. Moved by Mr. Carmichael and seconded by Ms. Tergin.
Motion passed 3-0.
He then presented a resolution for the award of a contract to relocate Taylor Health and Wellness to the Monroe Apartments (Bids & Quotations No. 1529-16). Bales Construction Company, Inc., submitted the low bid of $93,000 for the base bid plus alternates 1 and 2. The total project budget is set at $120,000. Moved and seconded, respectively, by Ms. Tergin and Mr. Carmichael.
Motion passed 3-0.
Mr. Morris next presented a resolution for the award of a contract for replacement of lower level seating at Hammons Student Center (Bids & Quotations No. 1530-16). Irwin Seating Company was selected utilizing the National Intergovernmental Purchase Alliance contract at a cost of $129,339. The total project budget is set at $159,000. Funding for this project is through the fundraising efforts of the volleyball squad. Moved by Mr. Carmichael and seconded by Ms. Tergin.
Motion passed 3-0.
6. Adjournment — Dr. Hofherr adjourned the conference-call meeting at 4:15 p.m. on the motion of Mr. Carmichael, the second of Ms. Tergin, and the unanimous approval of the committee.
Kristan Gochenauer
Secretary of the Board