MINUTES OF THE EXECUTIVE COMMITTEE
OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
January 21, 2015
1. Roll Call:
Present - Mr. Joe Carmichael, Governor (by conference call)
Ms. Virginia Fry, Governor (by conference call)
Dr. Peter Hofherr, Vice Chair of the Board (by conference call)
Mr. Stephen B. Hoven, Chair of the Board (by conference call)
Also
Present - Mr. Clif Smart, President
Mr. Kendall Seal, Governor (by conference call)
Ms. Carrie Tergin, Governor (by conference call)
Mr. Caleb Doyle, Student Governor
Dr. Frank Einhellig, Provost
Ms. Donna Christian, Director of Internal Audit & Compliance
Dr. Dee Siscoe, Vice President for Student Affairs
Dr. Chris Craig, Associate Provost
Dr. Drew Bennett, Chancellor of the West Plains Campus (by conference call)
Mr. Ken McClure, Vice President for Administrative and Information Services
Ms. Rachael Dockery, General Counsel
Mr. Steve Foucart, Chief Financial Officer
Mr. Kyle Moats, Director of Athletics
Mr. Allen Kunkel, Associate Vice President for Economic Development
Mr. Matt Morris, Associate Vice President for Administrative and Information Services
Mr. Doug Sampson, University Architect and Director of Planning, Design and Construction
Mr. John McAlear, Secretary of the Board
2. Presiding – Mr. Stephen B. Hoven, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 4:00 p.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.
3. Approval of Minutes – Mr. Hoven mentioned that the first item of business was the approval of the minutes for the open meeting of November 19, 2014. Mr. Carmichael so moved, receiving the second of Ms. Fry.
Motion passed 3-0.
4. President --- President Clif Smart first presented the following resolutions for the Committee’s consideration:
Approval of employment of Dave Steckel as Head Football Coach (Human Resources No. 1479-15).
Approval of employment contracts for nine Assistant Coaches for Football: Mario Verduzco, Marcus Yokeley, Christian Morton, Kenji Jackson, Sean Coughlin, Munir Prince, Peter Badovinac, Mack Brown, and John Egorugwu (Human Resources No. 1480-15).
He commented that he has heard nothing but positive comments regarding the hiring of Coach Steckel. The contract is for five years with a base salary of $270,000. The amount that this salary exceeds our previous coach’s salary has been covered by private funds pledged to the MSU Foundation. He added that the assistant coaches are on one-year contracts. Dr. Hofherr moved to approve the two resolutions, receiving the second of Ms. Fry.
Motion passed 3-0.
President Smart then presented a resolution (Finance No. 1042-15) for the revision of Governing Policy G1.32- the state appropriation allocation formula for Springfield and West Plains campuses. He explained that this is the new policy that was approved about six months ago when, during the recent Higher Learning Commission (HLC) accreditation process on the West Plains Campus, HLC recommended that the allocation formula between the two campuses be formalized and approved by the Board of Governors. The original policy stated that if the difference between the fall semester FTE is 3% or more between both campuses, an evaluation on the current year appropriation allocation will be conducted. The new language reads that if the difference between the annual FTE reporting period is 1% or more between both campuses, an evaluation of the appropriation allocation for the following fiscal year will be conducted. This change will trigger a more timely evaluation in a period where the Springfield campus credit hours are growing robustly while the West Plains campus credit hours remain flat, which could result in the formula causing a decrease in West Plains campus’s share when there was an increase in the overall appropriation. Mr. Carmichael so moved, receiving the second of Dr. Hofherr.
Motion passed 3-0.
5. Office of Provost --- Dr. Frank Einhellig, Provost, next presented the following resolutions for the Committee’s consideration:
Adding the Bachelor of Science (BS) in Theatre to the programs of the Department of Theatre and Dance (Curriculum No. 368-15).
Adding the Bachelor of Science (BS) in Dance to the programs of the Department of Theatre and Dance (Curriculum No. 369-15).
He explained that these new programs are to address the problem that the number of hours required in the BFA in Theatre and the BFA in Dance makes it very difficult for transfer students to complete either BFA in fewer than three years, placing those students at a distinct disadvantage compared to non-transfer students. Additionally, in Theatre, it is also often difficult for transfer students to complete their major requirements, their minor requirements, and the university’s BA requirement in two years. No new resources are required for either new degree. Moved by Dr. Hofherr. Seconded by Mr. Carmichael.
Motion passed 3-0.
Dr. Einhellig next presented a resolution (Curriculum No. 370-15) for the approval of the Academic Calendar for 2016-2017. He commented that this proposed calendar mimics the Academic Calendar for 2015-2016 coming up later this year. These two years will be the first time that a separate Fall break has been deleted and the Thanksgiving break expanded. So moved by Mr. Carmichael, receiving the second of Ms. Fry.
Motion passed 3-0.
6. Procurement and Financial – Mr. Steve Foucart, Chief Financial Officer, presented a resolution (Purchasing Activity Report No. 414-15) summarizing Procurement Services’ activities from November 25, 2014, through January 15, 2015. The two items in the report are:
Amendment Seven to the contract with Chartwells which provides for an $80,000 investment on behalf of Chartwells to the Missouri State University dining services program. These monies will be used to help fund the Hospitality and Restaurant Administration’s Carrie’s Restaurant in the renovated Pummill Hall. The investment will be amortized on a straight-line basis for the remainder of the contract, through May 31, 2014. If the contract is terminated for any reason before full amortization occurs, the University will be liable for the balance.
Renewal of the contract with BKD to provide Audit and Related Accounting Services for the period of July 1, 2015, through June 30, 2016. This is the second of two contract renewal options. The renewal is a 3% increase per the contract terms, which is an increase of $7,276, resulting in an estimated amount of $249,811 for all services.
Mr. Carmichael moved the approval of the resolution, receiving a second from Dr. Hofherr.
Motion passed 3-0.
7. Facilities and Equipment --- Mr. Ken McClure, Vice President for Administrative and Information Services, presented the following resolutions for the Committee’s consideration:
Professional services in conjunction with the design and construction of a testing and assessment area along with other modifications in Meyer Library (Architects & Engineers No. 706-15). Cannon Design, Inc., will perform the testing and assessment area work for a fixed fee of $72,700 plus reimbursable expenses. Cannon Design, Inc., will also assist in looking at the overall master plan of the library to start planning for future changes to support the University’s needs at a separate, additional fee of up to $80,000 plus reimbursable expenses. Additional services of up to $30,000 as described in this agreement may be authorized and approved as necessary.
The approval of Amendment #4 to the Lease Agreement with Brewer Science, Inc., at Jordan Valley Innovation Center (Agreement No. 353-15) This amendment allows Brewer Science, Inc., to lease an additional 1,673 square feet on the second floor of JVIC Building 3, effective February 1, 2015 through April 30, 2017, at $17.75 per square foot. The amendment also extends the lease of 4,624 square feet of space on the second floor of JVIC Buildings 1 and 2 through April 30, 2017, with the rental rate at $13.50 per square foot through January 31, 2015, and $16.00 thereafter. This will coordinate all Brewer Science, Inc., leased space to extend through April 30, 2017.
Moved and seconded, respectively, by Mr. Carmichael and Ms. Fry.
Motion passed 3-0.
8. Adjournment — Mr. Hoven adjourned the conference-call meeting at 4:45 p.m., on the motion of Dr. Hofherr and the second of Mr. Carmichael.
John W. McAlear
Secretary of the Board