April 24, 2012

MINUTES OF THE EXECUTIVE COMMITTEE

OF THE BOARD OF GOVERNORS

MISSOURI STATE UNIVERSITY

April 24, 2012

 

1. Roll Call:

Present - Ms. Elizabeth Bradbury, Governor (by conference call)

Mr. Gordon Elliott, Chair of the Board

Mr. Orvin Kimbrough, Governor (by conference call)

Ms. Cathy Smith, Vice Chair of the Board (by conference call)

Also

Present - Clif Smart, Interim President

Steve Foucart, Interim Chief Financial Officer

Penni Groves, Interim General Counsel

Doug Sampson, University Architect and Director of Campus Planning

Brad Kielhofner, Associate Director of Planning, Design and Construction

Paul Kincaid, Chief of Staff

Ken McClure, Vice President for Administrative and Information Services

Jim Baker, Vice President for Research and Economic Development & International Programs

John McAlear, Secretary of the Board

2. Presiding — Mr. Gordon Elliott, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 9:20 a.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.

3. Planning, Design and Construction --- Mr. Ken McClure, Vice President for Administrative and Information Services, first presented a resolution for the electrical service feeder modifications for Hammons Student Center (Item II.A.); AC Electrical Systems, Inc., only bid received of $162,000; total project budget set at $200,000. Moved by Mr. Kimbrough. Seconded by Ms. Bradbury.

Motion passed 3-0.

He next presented a resolution for the replacement of boiler number 4 at the Power House (Item II.B.); WMC Mechanical, Inc., lowest responsible bidder (based on their experience working on similarly sized projects under similar conditions) with a bid of $1,307,168 for the base bid and alternates 1, 2A, and 2B; total project budget established at $1,480,000. Moved by Ms. Smith, receiving the second of Ms. Bradbury.

Motion passed 3-0.

Mr. McClure then presented a resolution for the landscape improvements at Kings Street and the University Recreation Center (Item II.C.); Larry Snyder and Company, low bid of $1,280,000 for the base bid plus alternates 1, 3, 5, and 6; total project budget set at $1,600,000. Moved and seconded, respectively, by Mr. Kimbrough and Ms. Bradbury.

Motion passed 3-0.

He then presented a resolution for the parking lot maintenance on the Springfield campus (Item II.D.); Ball Paving, Inc., only bid received of $145,775; total project budget established at $200,000. Moved by Ms. Bradbury and seconded by Ms. Smith

Motion passed 3-0.

Dr. Jim Baker, Vice President for Research and Economic Development & International Programs, next gave some background information regarding the former Willow Brook turkey processing plant that the University now owns. The building has been renamed the Robert W. Plaster Center for Free Enterprise and Business Development as a result of a major gift. We have also received an Economic Development Administration (EDA) grant toward the renovation of the structure. This will be an important part of the IDEA Commons development in downtown Springfield. Tenants will be the Missouri Science & Technology Engineering Program, a business incubator, Springfield Innovation, Inc., the Small Business Administration, and the University’s print shop, Small Business & Technology Development Center, and Management Development Institute.

Mr. McClure then presented a resolution for the Phase II renovation at Robert W. Plaster Center for Free Enterprise and Business Development (Item II.E.); DeWitt & Associates, Inc., low bid of $6,791,600 for the base bid and alternates 1, 3, and 6; total project budget set at $7,974,326. He explained that this renovation has been completed in phases – Phase I replaced the roof; Phase IIA demolished the interior of the building; Phase II will provide the interior infill, plumbing, mechanical, and electrical systems for approximately 2/3 of the building, the remainder of the building will be renovated in future projects. Phase II also incorporates the renovation of the east façade, creating a new public entry. He explained that the funding sources for this renovation are: $2,750,000 – EDA grant; $3,519,326 – Gifts and bonding; $775,000 – President; $525,000 – Administrative and Information Services; $300,000 – Classroom Upgrade budget; $100,000 – Sponsored Research; and $5,000 – Environmental Management. The project bids for Phase II are subject to EDA approval, and the project will not be awarded until EDA approval is received. It was brought up that the building is located in a flood plain; however, the EDA has given their approval on the earlier phases of the project. Motion to approve the resolution was made by Ms. Bradbury, receiving the second of Ms. Smith.

Motion passed 3-0.

4. Facilities Management – Mr. McClure then presented a resolution (Item III.A.) to approve increasing the current allowable annual expenditures for FY2012 for the Job Order Contracting Services – Mechanical Repair & Replacement by $75,000 to a new total of $275,000. Moved by Ms. Bradbury and seconded by Ms. Smith.

Motion passed 3-0.

 

 

  1. 5. Resolution Authorizing a Closed Meeting – Thereupon, the following resolution was offered: Be it resolved by the Executive Committee of the Board of Governors of Missouri State University that a closed meeting, with closed records and closed votes, be held pursuant to Sections 610.021 (1) and (12) of the Revised Statutes of the State of Missouri. Motion made by Mr. Kimbrough and seconded by Ms. Bradbury. A roll call vote was held with Ms. Bradbury, Mr. Kimbrough, and Ms. Smith voting for the motion and no one voting against the motion.

 

Motion passed 3-0.

 

  1. 6. Adjournment — Mr. Elliott adjourned the conference-call meeting at 9:55 a.m. on the motion of Ms. Bradbury, the second of Ms. Smith, and the unanimous vote of the committee.

 

 

 

 

 

John W. McAlear

Secretary of the Board