MINUTES OF THE EXECUTIVE COMMITTEE
OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
April 16, 2014
1. Roll Call:
Present - Mr. Peter Hofherr, Governor (by conference call)
Mr. Steve Hoven, Vice Chair of the Board (by conference call)
Ms. Beverly Miller, Chair of the Board (by conference call)
Ms. Carrie Tergin, Governor (by conference call)
Also
Present - Mr. Clifton Smart III, President
Mr. Ken McClure, Vice President for Administrative and Information Services
Mr. Steve Foucart, Chief Financial Officer
Ms. Penni Groves, General Counsel
Ms. Donna Christian, Director of Internal Audit & Compliance
Dr. Drew Bennett, Chancellor of the West Plains Campus (by conference call)
Dr. Dee Siscoe, Vice President for Student Affairs
Dr. Jim Baker, Vice President for Research, Economic Development, and International Programs
Mr. Ryan DeBoef, Legal Counsel
Mr. Matt Morris, Associate Vice President for Administrative and Information Services
Ms. Tina McManus, Controller
Mr. Jeff Morrissey, Chief Information Officer
Mr. Doug Sampson, University Architect and Director of Planning, Design and Construction
Mr. Paul Kincaid, Chief of Staff
Ms. Casey Hunt, Associate Director of Athletics
Mr. John McAlear, Secretary of the Board
2. Presiding – Ms. Beverly Miller, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 4:00 p.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.
3. Approval of Minutes – Ms. Miller mentioned that the first item of business was the approval of the minutes for the open meeting of March 19, 2014. Mr. Hoven so moved, receiving the second of Ms. Tergin.
Motion passed 3-0.
4. President – Mr. Clifton Smart, President, presented the following resolutions for the Board’s consideration:
Approval of the renewal of employment of Dr. Drew Bennett as Chancellor of the West Plains Campus; Dr. Frank Einhellig as Provost of Missouri State University and Chancellor of the Mountain Grove Campus; and Kyle Moats as Missouri State University Athletics Director (Item III.A.). President Smart indicated that Dr. Bennett’s renewal is for the four years ending June 30, 2018, and includes a $40,000 retention bonus if he stays with the University through the end of this term. Dr. Einhellig’s renewal is for the two years ending June 30, 2016. Mr. Moats’ renewal is for an indefinite period beginning July 1, 2014, similar to the appointments of most of the University vice presidents. President Smart stated that the 2014-15 salaries for all three administrators include a 1.5% cost of living adjustment.
Approval of First Addendum to Employment Contract for Head Men’s Basketball Coach Paul Lusk and approval of First Addendum to Employment Contract for Head Women’s Basketball Coach Kellie Harper (Item III.B.). President Smart indicated that he is very pleased with the progress made by both programs and these addendums extend both of their contracts to a term of five years.
Approval of terms of employment of Women’s Basketball Assistant Coaches Jackie Stiles, Jon Harper, and Jennifer Sullivan; and Women’s Basketball Operations Assistant Scott P. Moore (Item III.C.). These renewals are through June 30, 2015, and Assistant Coaches Stiles, Harper, and Sullivan received salary increases of, respectively, $5,000, $5,000, and $10,000.
Approval of employment contract for Mallory Weber as Head Coach for Women’s Tennis (Item III.D.). This initial contract is set to expire on June 30, 2014, and will be up for renewal at the same time as the majority of the University’s other coaching contracts.
Moved by Ms. Tergin and seconded by Mr. Hoven.
Motion passed 3-0.
President Smart next introduced a resolution (Item III.E.) for the approval of a resolution congratulating Dr. Mary Jo Wynn on being named a Missouri Sports Legend by the Missouri Sports Hall of Fame and thanking her for her career of achievement at Missouri State University. President Smart commented that Dr. Wynn will be named as a Missouri Sports Legend on April 24, 2014, and she is the first female to be so recognized. In addition to congratulating Dr. Wynn on this very high honor, the resolution also thanks her for the many, outstanding accomplishments she achieved while at Missouri State University. Motion to approve was offered by Mr. Hoven with the second of Mr. Hofherr.
Motion passed 3-0.
5. Procurement and Financial – Mr. Steve Foucart, Chief Financial Officer, presented a resolution summarizing Procurement Services’ Office activities from March 15, 2014, through April 11, 2014 (Item IV.A.). The four items included in the resolution were:
- Recommend the purchase of film deposition equipment, referred to as a Sputter System, for the Jordan Valley Innovation Center, from Semicore Equipment at a cost of $137,900. This was the low bid.
- Recommend the purchase of 260 new all-in-one computers to replace existing desktop computer hardware in the University’s open-access computer labs which are available to all students. The request is to purchase these computers from Dell, under a cooperative contract with the University of Missouri at a cost of $299,000.
- Recommend the expansion and enhancement of the Blackboard Learning Management System by adding two new modules and renewing the software and licensing and maintenance support for a three-year period. The three-year contract will save approximately $18,500 versus three separate one-year renewals. Approval is requested for $369,532.29 for the three-year term ending on April 30, 2017.
- The University requires all international students to purchase health insurance from the University and has offered the insurance to domestic students. The actual cost of the insurance is passed on to the participating students. The committee reviewing bids received is recommending Academic Health Plans, the incumbent carrier for the past ten years, who has submitted the low bid. The annual cost per student is $92 higher than this past year and estimated annual costs for FY2015 is $1.7 million, which is entirely paid from enrolled students in the health plan.
Ms. Tergin so moved, receiving a second from Mr. Hoven.
Motion passed 3-0.
Mr. Foucart next presented a resolution (Item IV.B.) amending the 2014-2015 Fee Schedule. He reminded the Committee that Counseling and Testing Center fees were under review when the Board approved the 2014-2015 Fee Schedule at the March 6/7, 2014, Board meeting. This resolution recommends the testing fees listed in the amendment for next year. In addition, with the approval of Academic Health Plans for the international student health insurance, the new rates for participating students at both the Springfield and West Plains campuses are listed in the amendment along with the new study-away health insurance fees. Moved and seconded, respectively, by Mr. Hofherr and Ms. Tergin.
Motion passed 3-0.
6. West Plains Campus --- Dr. Drew Bennett, Chancellor of the West Plains campus, presented the following resolutions for the Committee:
Approval of the West Plains Campus Purchasing Activity Report (Item V.A.) dated April 16, 2014. The one item on this report is the renewal of the contract with the City of West Plains to lease the West Plains Civic Center for certain University functions for the twelve months ending June 30, 2015.
Approval of Peggy Kissinger as the recipient of an Honorary Associate of Arts Degree from Missouri State University-West Plains (Item V.B.). Ms. Kissinger was one of the 111 students who attended the West Plains Residence Center of Southwest Missouri State University (now known as Missouri State University-West Plains) for the first time when it opened in the fall of 1963. She has been actively involved in community service projects and civic organizations in West Plains for more than 40 years.
Moved by Mr. Hoven and seconded by Mr. Hofherr.
Motion passed 3-0.
7. Facilities and Equipment --- Mr. Ken McClure, Vice President for Administrative and Information Services, first presented a resolution for ADA improvements on the Springfield campus (Item VI.A.). The recommended, low bidder for this project is Bales Construction Company, Inc., at a cost of $108,000 for the base bid plus alternates 1 and 2. The total project budget is set at $235,000. So moved by Ms. Tergin, receiving the second of Mr. Hofherr.
Motion passed 3-0.
Mr. McClure then presented a resolution for interior renovations at the Mary Jo Wynn Academic Achievement Center in Forsythe Athletics Center (Item VI.B.). The recommended, low bidder for this project is Bales Construction Company, Inc., at a cost of $520,000. The total project budget is established at $627,000. Moved by Mr. Hofherr and seconded by Mr. Hoven.
Motion passed 3-0.
He next presented a resolution for exterior envelope improvements for the west grandstand at Plaster Sports Complex (Item VI.C.). The recommended, low bidder for this project is DeWitt and Associates, Inc., at a cost of $1,286,600 for the base bid plus alternates 2, 3, 4, and 5. The total project budget is set at $1,712,300. Due to age, the west grandstand requires replacement of various waterproofing components such as joint sealants, flashings, and waterproofing membranes. The failure or lack of these elements in the building is allowing water penetration into the interior spaces of the building and causing damage to the structure as well as interior finishes. Moved and seconded, respectively, by Mr. Hofherr and Ms. Tergin.
Motion passed 3-0.
Mr. McClure then presented a resolution for the FY14 preventative parking lot maintenance on the Springfield campus (Item VI.D.). The recommended and lone bidder for this project is Ball Paving, Inc., at a cost of $98,870 for the base bid plus alternates 1 and 2. The total project budget is set at $180,000. The sealer being used on this project is an asphalt emulsion sealer and we are not applying any coal tar applications at this time. Moved by Mr. Hoven. Seconded by Ms. Tergin.
Motion passed 3-0.
He next presented a resolution for the approval to increase the additional services allowed for the consultant for professional services (Hastings + Chivetta, Inc.) in conjunction with the Athletic and Recreation Field improvements (Item VI.E.). Since the establishment of this project, the scope of work has increased to include many University initiated changes. These requests include the addition of major scoreboards and signage at the track/soccer complex, field hockey/lacrosse field, and the sand volleyball complex, which required significant changes to the electrical design of the project along with other related changes. This $130,000 increase will be funded from the previously approved project budget of $27,072,076. No additional funding is required as the contingency established for this project will be used for this purpose. Moved by Mr. Hofherr and seconded by Mr. Hoven.
Motion passed 3-0.
Mr. McClure next presented the following resolutions for the Committee’s consideration:
Granting a license agreement with the City of Springfield and the Watershed Committee of the Ozarks to allow improvements to be made to the detention area located west of Greenwood Laboratory School (Item VI.F.).
Granting a utility easement to the Board of Public Utilities of the City of Springfield to allow for the replacement and relocation of the water main in the west mall south of Glass Hall (Item VI.G.).
Moved by Mr. Hoven and seconded by Ms. Tergin.
Motion passed 3-0.
8. Research and Economic Development --- Dr. Jim Baker, Vice President for Research and Economic Development and International Programs, presented a resolution (Item VII.A.) approving a name change for the Office of Research Compliance and the Office of Sponsored Research and Programs, two departments in his division. He explained that these two offices will be merged into one office named the Office of Research Administration. He added that this resolution also authorizes the revision of all governing policies where the new name of the department needs to be reflected. Moved and seconded, respectively, by Mr. Hoven and Mr. Hofherr.
Motion passed 3-0.
9. Resolution Authorizing a Closed Meeting – Thereupon, the following resolution was offered: Be it resolved by the Executive Committee of the Board of Governors of Missouri State University that a closed meeting, with closed records and closed votes, be held pursuant to Sections 610.021 (1) and (12) of the Revised Statutes of the State of Missouri. Motion made by Mr. Hoven and seconded by Mr. Hofherr. A roll call vote was held with Mr. Hofherr, Mr. Hoven, and Ms. Tergin voting for the motion and no one voting against the motion.
Motion passed 3-0.
10. Adjournment — Ms. Miller adjourned the conference-call meeting at 4:55 p.m., on the motion of Mr. Hofherr, the second of Mr. Hoven, and the unanimous vote of the committee.
John W. McAlear
Secretary of the Board