P-Card Travel Policy

Allowable Expenses

Non-Allowable Expenses

Airlines

1. Domestic airfare:

a. Checked baggage fees

b. Airport parking

The following items are only allowed if approved by the Dean or the appropriate Vice President-level administrator:

1.       Business or first-class airfare

2.       Early bird check-in fees

3.       Priority seating fees

4.       Seat upgrade fees including main cabin extra/comfort plus/business select, etc.

5.       Seat selection fees

6.       Telephone ticketing service

7.       Travel insurance/travel protection plan

1. International airfare

a. Checked baggage fees

b. Airport parking

c. Seat upgrade to economy plus or other similar class

d. Passport fees

e. Visa fees

The following items are only allowed if approved by the Dean or the appropriate Vice President-level administrator:

1.       Business or first-class airfare

2.       Early bird check-in fees

3.       Priority seating fees

4.       Seat selection fees

5.       Telephone ticketing service

6.       Travel insurance/travel protection plan

Rail/Road Transportation

1. Airport shuttle to and from the hotel

2. Bus (inter-city travel) including BoltBus, Greyhound Lines, MegaBus, etc.

3. Train (inter-city) including Amtrak

1.       Bus (intra-city)

2.       Taxicab/limo including ride sharing services like Lyft, Uber, etc.

3.       Train (intra-city) including metro, subway, tram, etc.

Lodging

1.    Room and tax

2.    Internet/Wi-Fi access

3.    Early bird check-in and late check out fees

4.    Laundry and dry cleaning – Only for extended foreign travel, or for athletic teams on extended trips:

5.    Parking:

a. Self-parking

b. Valet parking (documentation stating that it is the only available parking option or that it is not excessive in comparison to other parking options)

1.       Alcohol

2.       All incidental charges including minibar, movie, room service, safe, etc.

3.       Meals

4.       Missouri state sales tax

5.       Telephone charges